Senior Payroll Specialist

Holon Health

. Manage payroll for two entities, including regular biweekly payroll, monthly and quarterly incentives, and annual bonuses .

Posted 9/25/2026full-timeRemote • United StatesSenior💰 $75,000 - $78,000 per yearWebsite

About the role

Key responsibilities & impact

Manage payroll for two entities, including regular biweekly payroll, monthly and quarterly incentives, and annual bonuses
Maintain the payroll calendar and send payroll reminders before each payroll processing week
Review time records, payroll changes, deductions, and incentive submissions
Audit payroll before submission and reconcile results after processing
Investigate discrepancies, coordinate corrections, and process approved payroll adjustments and off-cycle payments
Coordinate employer payroll tax registrations for new states
Maintain tax account information in Paylocity and 1Password
Monitor payroll tax notices and resolve discrepancies with Paylocity, People Operations, and Accounting
Support quarterly and year-end payroll reconciliations, tax reporting reviews, and W-2 accuracy
Prepare, reconcile, and upload payroll contributions to benefit vendors, including HSA contributions
Ensure accurate 401(k) transactions, including deferrals, employer contributions, and loan repayments
Verify vendor files and funding and resolve rejected transactions or discrepancies
Reconcile payroll deductions and contributions with vendor records
Manage the payroll ticketing system and resolve employee payroll requests
Maintain confidential documentation of payroll requests, approvals, changes, and resolutions
Identify recurring issues and recommend process improvements
Develop and maintain payroll SOPs, checklists, calendars, and supporting documentation
Establish consistent payroll practices across both companies
Strengthen payroll controls, approval workflows, and audit practices
Improve Paylocity usage, reduce manual work, and increase accuracy and efficiency

Requirements

What you’ll need

At least four (4) years of hands-on payroll processing experience, including multistate payroll
Recent, direct experience independently processing payroll in Paylocity, including payroll audits, reporting, and troubleshooting
Experience managing multiple payroll schedules and variable compensation, such as incentives, commissions, or bonuses
Working knowledge of payroll tax administration, wage and hour requirements, payroll deductions, and payroll recordkeeping
Experience with employer state tax registrations or direct responsibility for coordinating registrations with a payroll provider
Experience reconciling benefit deductions and coordinating HSA and 401(k) contribution files and funding
Strong Excel skills, including reconciling data, identifying discrepancies, and working with payroll import and export files
Exceptional attention to detail, sound judgment, and ability to manage competing deadlines
Clear, approachable communication and commitment to employee service and confidentiality
Ability to work independently, follow issues through to resolution, and build structure in a growing organization
Experience processing payroll for multiple companies or legal entities is nice to have
Experience in a healthcare organization or rapidly growing, distributed workforce is nice to have
Experience building payroll SOPs and improving payroll processes is nice to have
Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) designation is nice to have

Benefits

Comp & perks

Unlimited PTO
Flexible schedules
Remote-first culture
Health, dental, vision, life, and disability benefits
401(k) with company match
Space for self-care
Room to grow in a high-impact, mission-driven startup
Team culture that celebrates wins, learns from losses, and provides support