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Executive Assistant
Home Instead. Proactively own and execute business, personal, and home maintenance tasks .
About the role
Key responsibilities & impact- Proactively own and execute business, personal, and home maintenance tasks
- Create and maintain an inventory of critical-path projects and high-priority business development activities
- Handle confidential and non-routine information and explain policies when necessary
- Work independently and within a team on special nonrecurring and ongoing projects
- Act as project manager for special projects requested by the founders, including planning and coordinating presentations, disseminating information, and coordinating projects
- Prepare executive expense reports and process executive charge-card reconciliation
- Arrange frequent domestic and international business and personal travel and prepare itineraries
- Arrange appointments, reservations, related paperwork, and calendaring
- Plan and manage CEO-specific internal and external events, virtually and eventually in person
- Maintain flexible working hours, generally targeting 8:30–5:30 EST, with longer and weekend hours during demanding weeks
Requirements
What you’ll need- Minimum 1 year of experience in a similar role supporting a CEO or founder
- Tech-savvy with experience using Google Apps (Docs, Presentations, Sheets, Drive, Gmail)
- Expert-level experience in GSheets/Excel, including building formulas and tying out totals for report accuracy
- Ability to edit materials and ensure correct punctuation, spelling, and grammar
- Ability to create and generate letters, internal/external communications, and reports
- Must be able to work in a fast-paced, dynamic environment
- Willingness to work on both business assistance and personal assistance tasks
- Ability to handle multiple tasks within short timelines, prioritize and organize work, and complete assignments accurately and timely
- Excellent verbal and written communication skills
- Superb relationship and collaboration skills
- Ability to use discretion when handling sensitive/confidential information
- Ability to handle difficult situations positively and cope with stress in a fast-paced work environment
- Positive, upbeat, can-do attitude with a thick skin and ability to stand their ground
- Reliable and loyal
- Ability to thrive with little direction, track open issues, and follow up items to closure
Benefits
Comp & perks- Health insurance
- Paid vacation
- 401(k) plan
- Remote work arrangement
- Potential travel to future conferences/meetings