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HowGood

Event Coordinator – Executive Assistant

HowGood

. Support venue, vendor, run-of-show, and logistics planning for Regen House events .

Posted 11/5/2026full-timeRemote • New York • United StatesJunior💰 $55,000 - $65,000 per yearWebsite

Core Competencies

Role fit
Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong event coordination and project management capabilities, with a focus on building efficient systems and maintaining clear communication with stakeholders. Proficient in managing complex projects, prioritizing tasks, and utilizing various tools to enhance event execution.

Highest-signal resume keywords
Event CoordinationProject ManagementGoogle WorkspaceRelationship BuildingAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills
Event PlanningProject TrackingContract ManagementTimeline ManagementWorkflow Improvement
Soft Skills
Clear WritingRelationship BuildingAdaptabilityOrganizational Skills
Tools & Technologies
Google WorkspaceSlackNotionLinkedInAI Tools
Industry Keywords
Event LogisticsVendor ManagementStakeholder CommunicationMulti-Part ProjectsExecutive Support

About the role

Key responsibilities & impact
  • Support venue, vendor, run-of-show, and logistics planning for Regen House events
  • Maintain event timelines and trackers
  • Help manage outreach and ongoing communication with partners and sponsors
  • Track contracts from draft through signature and invoicing
  • Keep partners informed throughout the contract process
  • Plan and run select smaller events from concept through day-of execution and wrap-up
  • Build and refine trackers, templates, and workflows to improve event efficiency
  • Own and protect executive calendars, balance priorities, and flag conflicts
  • Coordinate internal and external meetings across time zones
  • Book and manage travel and accommodations and prepare itineraries
  • Coordinate conference outreach, schedule meetings, and plan executives’ onsite time
  • Track conference follow-ups
  • Draft, schedule, and publish LinkedIn posts for select executives in their voice

Requirements

What you’ll need
  • 1–3 years of experience in event coordination, project management, or a closely related administrative or assistant role
  • Ability to build systems to organize and manage complex, multi-part projects for consistent follow-through
  • Ability to juggle competing priorities and stay calm when plans change
  • Clear, succinct, and warm writing skills
  • Strong relationship-building skills with partners, executives, and other stakeholders
  • Strong sense of ownership and attention to detail
  • Comfortable with Google Workspace, Slack, project trackers like Notion, and LinkedIn
  • Bonus: Use AI tools beyond basic drafting, such as organizing information, streamlining repetitive tasks, or setting up automations
  • Curiosity about new tools and willingness to keep learning

Benefits

Comp & perks
  • Health insurance
  • Vision and dental insurance
  • 401(k) with company match
  • Flexible PTO
  • Paid parental leave
  • Work remotely, from the upstate NY office, or hybrid