Finance Coordinator – Bookkeeper

HR Performance & Results Inc.

. Manage PMAC’s day-to-day bookkeeping and financial administration .

Posted 10/13/2026full-timeCanadaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in bookkeeping and financial administration, including accounts payable, accounts receivable, payroll, and government remittances. Proficient in using QuickBooks Online and Microsoft Excel to maintain accurate financial records and support budgeting and reporting processes.

Highest-signal resume keywords

BookkeepingAccounts PayableAccounts ReceivableQuickBooks OnlineFinancial Reporting

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

BookkeepingAccounts PayableAccounts ReceivablePayrollGovernment RemittancesAccount ReconciliationsBudgetingFinancial AnalysisHST ComplianceEvent Registration

Soft Skills

Attention to DetailOrganizational SkillsClear CommunicationService-Oriented ApproachDiscretion and Integrity

Tools & Technologies

QuickBooks OnlineMicrosoft ExcelFinancial PlatformsEvent Registration Platforms

Industry Keywords

Not-for-ProfitAssociationProfessional ServicesFinancial AdministrationVendor Management

About the role

Key responsibilities & impact

Manage PMAC’s day-to-day bookkeeping and financial administration
Prepare, process and record vendor invoices, staff expense reimbursements, credit card transactions, electronic fund transfers and other disbursements
Monitor accounts payable and process approved invoices and outstanding balances accurately and on time
Maintain payment and purchase documentation and approvals
Respond to vendor and staff inquiries regarding invoices, expenses and payment status
Prepare and issue invoices for membership dues, event registrations, sponsorships and other revenue
Record incoming payments, apply receipts, prepare bank deposits and monitor accounts receivable
Prepare aging reports and coordinate collection follow-up
Process credits and refunds according to PMAC procedures
Support event and sponsorship pricing, financial analysis and planning
Track venue and vendor payments and prepare event sponsorship invoices
Assist with on-site event registration and coordinate registration payment processes
Coordinate with the external payroll consultant and prepare payroll journal entries
Prepare and remit Employer Health Tax, HST, tax instalments and other required government filings
Maintain accounting records and financial systems
Prepare monthly bank, credit card, investment and other account reconciliations and investigate discrepancies
Monitor cash and investment balances for adequate liquidity
Support budgeting, forecasting and variance reporting
Prepare year-end working papers and documentation for external accountants and auditors
Maintain the financial calendar and monitor reporting and filing deadlines
Maintain organized electronic financial records
Review financial documentation for accuracy, completeness, authorization and policy compliance
Coordinate with banks, government agencies, external accountants and service providers
Help document and improve bookkeeping procedures, workflows and internal controls
Contribute to a professional, respectful, collaborative and service-oriented workplace

Requirements

What you’ll need

Post-secondary diploma or degree in accounting, bookkeeping, finance, business administration or an equivalent combination of education and experience
At least five years of progressive bookkeeping or accounting experience
Experience ideally within a not-for-profit, association or professional services environment
Experience with accounts payable, accounts receivable, payroll, benefits administration, government remittances, account reconciliations and year-end support
Working knowledge of HST and other government remittance obligations
Proficiency with QuickBooks Online and Microsoft Excel
Ability to learn and use financial, administrative, and event registration platforms
Strong attention to detail and organizational skills
Ability to manage recurring deadlines and competing priorities
Clear and professional written and verbal communication skills
Service-oriented approach to working with staff, members, vendors and external partners
Discretion, integrity and sound judgment when handling confidential financial and employee information
Ability to work independently, identify issues, investigate discrepancies and escalate matters appropriately
Experience supporting budgeting, audit preparation or management reporting is an asset

Benefits

Comp & perks

Meaningful work supporting a national association and Canada’s investment management industry
A collaborative, professional, and member-focused team environment
Hybrid work environment with three days per week in the office
Competitive compensation
Comprehensive total rewards package
Opportunity to strengthen financial processes and contribute to the effective operation of a high-impact organization
Inclusive and accessible recruitment process
Accommodation available upon request throughout the selection process