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About the role
Key responsibilities & impact- Process supplier invoices through Ezzybill and Hubdoc into Xero with correct account and GST coding
- Match invoices to purchase orders and receipts in Simpro and follow up on discrepancies
- Reconcile supplier statements monthly and resolve missing or unmatched invoices
- Prepare weekly payment runs for approval
- Set up and maintain supplier records, with bank-detail changes verified by the Australian team
- Invoice completed jobs in Simpro, including progress claims
- Clear completed jobs that have not yet been invoiced
- Monitor Simpro-to-Xero synchronization and resolve errors
- Follow up debtors weekly by email and phone and allocate customer payments
- Reconcile all bank accounts in Xero daily
- Maintain bank rules and flag unusual transactions
- Follow documented procedures and help keep them updated
- Use provided AI and automation tools and handle flagged exceptions
- Prepare transactions for approval by the Australian finance controller without bank login or payment release access
Requirements
What you’ll need- At least 3 years of bookkeeping or accounts experience with Australian clients
- Strong, hands-on Xero experience covering accounts payable, accounts receivable and bank reconciliation
- Sound understanding of Australian GST coding, including GST on expenses, GST-free transactions and capital purchases
- Experience reconciling supplier statements and following up debtors
- Excellent written and spoken English
- Confidence phoning Australian customers
- High attention to detail
- Comfortable working to documented procedures
- Experience with Simpro or another field service or job management system such as ServiceM8, AroFlo or Ascora (desirable)
- Experience with Ezzybill, Hubdoc or Dext (desirable)
- Exposure to construction, trades or electrical industries, including progress claims and retentions (desirable)
- Bookkeeping or accounting qualification (desirable)
- Must disclose existing ongoing roles or client work
- Must reflect this engagement on LinkedIn as “Independent Contractor”
Benefits
Comp & perks- 100% remote work from home
- Flexibility in managing working time as an independent contractor
- Alignment with AU business hours for collaboration