Hunt St

Designer

• Work across workplace and education commercial interior projects
• Develop designs from concept through detailed design, tender, and construction documentation
• Translate project briefs, sketches, mark-ups, and design direction into accurate, coordinated drawings
• Develop and document space plans, test fits, sketch plans, site plans, demolition plans, proposed/general arrangement plans, reflected ceiling plans, furniture and finishes plans, elevations, joinery drawings and details, ceiling details, floor threshold details, partition details, and stair drawings and details
• Prepare and maintain finishes, furniture, door, and equipment schedules
• Develop 3D models and visualisations using SketchUp where required
• Assist with design development, material selections, and presentation documentation in InDesign
• Coordinate architectural and interior design information with specialist consultants
• Incorporate consultant information, mark-ups, and design changes into documentation
• Review documentation for accuracy, coordination, and completeness; identify potential issues and raise them with the Director
• Manage assigned project tasks and deliverables according to agreed deadlines
• Work closely with the Director through regular reviews, mark-ups, and online meetings
• Oversee and review the work of other team members as the business grows

Senior Interior Designer

Supply Chain

• Own purchasing and inventory planning across key suppliers, ensuring adequate stock availability while controlling inventory levels and working capital
• Manage the full procurement cycle, including forecasting, reorder points, purchase orders, supplier confirmations, lead times, inbound shipments, and goods received
• Lead demand planning using sales history, seasonality, lead times, MOQs, and safety stock requirements
• Monitor and optimise inventory, including dead and slow-moving stock, inventory days, clearance opportunities, and working capital
• Manage supplier relationships, including pricing, MOQs, delivery performance, claims, supplier scorecards, and contract requirements
• Manage inbound freight and logistics coordination, including forwarders, customs brokers, shipping documentation, and ETA tracking
• Maintain supplier and service contracts, including renewal dates, commercial terms, targets, rebates, and key obligations
• Manage local and indirect procurement, including packaging, consumables, and essential business services
• Lead quarterly procurement and forecasting reviews with Sales and Marketing
• Own the procurement and inventory side of the NetSuite implementation
• Provide leadership reporting on inventory levels, purchasing activity, supplier performance, inventory days, and working capital
• Disclose existing ongoing roles or client work
• Reflect the engagement on LinkedIn as an Independent Contractor

Procurement & Supply Chain Manager

Administration

• Clean, de-duplicate, update and segment approximately 25,000 existing contacts plus 5,000–10,000 newer buyer and seller contacts
• Run a structured 6–12 month nurture cadence with timely, relevant touchpoints
• Log every call, email and outcome accurately in the CRM
• Make outbound calls about listings, sales, auctions and market reports
• Nurture appraisal leads, qualify timing and motivation, and book appraisals into the principal’s calendar
• Hand over warm, ready-to-list clients with clear notes
• Refer finance opportunities to the in-house broker
• Build and send targeted email and SMS campaigns
• Prepare market updates and suburb reports
• Support social media content and scheduling
• Set up, monitor and refine automated SMS, email and CRM workflows using n8n, Make or built-in CRM automation
• Prepare sale contracts using approved templates and instructions
• Prepare and process Form 6 appointment documents, follow up outstanding items and file completed records subject to principal review
• Provide reception and general administration cover, including answering calls, responding to enquiries, recording messages and managing appointments

Marketing and Sales Administrator

• Audit existing Figma files, libraries, components, and usage
• Assess design-system quality, scalability, and adoption
• Identify and consolidate duplicate or inconsistent components
• Improve component architecture, naming conventions, and library organisation
• Extend libraries with components, patterns, and templates
• Establish design tokens, Figma variables, governance, contribution, and release processes
• Support library migration and rationalisation
• Align Figma assets with front-end component frameworks and Storybook where applicable
• Establish new Figma libraries and design systems from scratch
• Define library structure, information architecture, foundational styles, tokens, and variable collections
• Build scalable components using Auto Layout, variants, properties, and nested components
• Develop responsive layout systems, templates, sections, and page patterns
• Incorporate accessibility and WCAG requirements into component design
• Document systems and support adoption by designers and developers
• Mentor designers in advanced Figma and design-system practices
• Collaborate with developers on design-to-code alignment
• Contribute to estimation, planning, and pre-sales activities
• Work across multiple client projects and brands
• Produce audits, component libraries, governance frameworks, documentation, adoption roadmaps, and team training

Figma Design Systems Specialist

Executive Assistant

• Manage and triage the founder’s inbox, including HR-related and general inbound emails
• Organise, prioritise and file emails and information
• Follow up on outstanding tasks, requests and issues
• Own day-to-day administrative items and proactively identify items needing attention
• Support the GM and Director of Operations with administrative tasks
• Reduce leadership bottlenecks by taking ownership of delegated tasks
• Follow up on outstanding insurance claims and related enquiries
• Track claim progress and maintain clear records
• Communicate with relevant parties to obtain updates and resolve outstanding items
• Escalate issues when required and ensure follow-ups are completed
• Use Claude, ChatGPT and other automation platforms to improve workflows
• Identify opportunities to automate repetitive administrative processes
• Assist with adoption of AI tools across the business
• Help build a culture of technology and automation use
• Learn and work within EOS processes and dashboards
• Monitor KPI dashboards and flag items requiring attention
• Support Salesforce CRM implementation and rollout
• Organise and improve digital systems and workflows
• Reorganise and maintain the company’s SharePoint drive and folder structure
• Improve document and information storage and access
• Establish practical information-organisation systems
• Provide dispatch and booking backup during peak periods
• Monitor incoming booking or dispatch requests and intervene when human support is required
• Support the AI-powered booking process and resolve issues manually
• Assist with dispatch-related administration and communication
• Provide additional support during busy periods, staff shortages or operational bottlenecks

Executive Assistant – AI-capable

Assistant

• Support the Editor-in-Chief with creation, publication, and promotion of the quarterly magazine
• Follow up on editorial offers, outstanding responses, contributors, and stakeholders
• Confirm participating artists and coordinate contracts and signed documentation
• Obtain high-resolution images and artwork/product information by deadlines
• Create and maintain the magazine Design Checklist and publishing documentation
• Coordinate writers’ copy, exhibition lists, editorial submissions, approvals, editing, proofing, and implementation of required edits
• Communicate with contributors throughout the publishing process
• Assist with opening magazine pre-orders
• Create and update website products, banners, menus, store pages, and homepage content
• Review and schedule email campaigns
• Create and coordinate social media promotions using existing templates
• Coordinate promotional materials with contributing artists
• Maintain accurate product inventory
• Prepare and publish social media announcements, blog content, and the Editor’s Note blog
• Upload digital magazine editions to library and digital publishing platforms
• Update email banners and distribute internal communications
• Notify customers when magazines ship and assist with subscription renewal communications
• Assist with annual art prize administration and draft art prize blog content
• Track outstanding tasks and deadlines and provide general administrative and operational support

Publishing Assistant

Product Operations

• Own and maintain the company’s product roadmap
• Translate commercial requirements into clear development specifications
• Prioritise features, improvements and bugs
• Manage external developers and technology partners
• Challenge development estimates and timelines
• Establish acceptance criteria for development
• Coordinate releases
• Maintain product and technical documentation
• Own QA and regression testing
• Test development before production release
• Maintain bug and issue registers
• Manage development priorities and delivery
• Coordinate security, backups, platform reliability and technical issues
• Manage fundraiser operations from signed agreement through onboarding, setup, launch and active operation
• Manage merchant operations from signed agreement through onboarding, offer setup, approval, live operation and ongoing management
• Oversee member and payment operations including registration, payments, fundraiser allocation, membership activation, usage and renewal
• Manage Stripe/payment issues, failed payments, refunds, membership status and reconciliation
• Establish customer support processes for fundraisers, merchants and members
• Build support systems, FAQs, documentation and automation
• Build and maintain management reporting for fundraisers, merchants, members, sales, revenue, distributions, payments, renewals, support, product development and platform performance
• Identify manual processes and progressively automate them
• Take day-to-day product and operational management responsibility from the Founder
• Establish scalable processes capable of supporting significant company growth

Head of Product – Operations

Bookkeeper

• Process payroll for multiple clients, including timesheet/rostering data from Deputy; handle STP reporting, superannuation and PAYG withholding
• Manage accounts payable, including bill entry, approvals, supplier reconciliations and payment runs
• Manage accounts receivable, including invoicing, debtor follow-up and AR ledger maintenance
• Prepare and close month-end, including accruals, prepayments and journal entries
• Reconcile monthly balance sheet accounts, including bank, credit card, loans, GST/PAYG control accounts and superannuation payable
• Process intercompany transactions and eliminations across related entities where required
• Assist with GST/BAS preparation and other periodic compliance obligations
• Support the CFO/Director with client reporting, ad hoc analysis and reporting-ready financial data
• Maintain accurate, up-to-date records in Xero and other client platforms
• Manage end-to-end finance functions across multiple Australian client accounts and communicate regularly with clients and the CFO/Director

Accountant, Senior Bookkeeper

Marketing Analyst

• Develop and maintain marketing performance reporting across digital and offline channels, including Meta, Google, and YouTube
• Analyse campaign and advertising data to identify trends, opportunities, and areas for improvement
• Conduct attribution analysis across out-of-home (OOH) media and other marketing channels
• Develop reporting and analysis to provide greater visibility into Marketing Fund allocation, expenditure, and performance
• Analyse marketing data and translate findings into clear, actionable insights for internal stakeholders
• Prepare management reports and support P&L analysis, balance sheet review, and financial data interpretation related to marketing activities
• Reconcile and validate marketing and financial data to ensure reporting accuracy and consistency
• Collaborate with marketing and finance teams to improve reporting processes, data visibility, and analytical methodologies
• Support forecasting, budgeting, and evaluation of marketing spend and performance
• Identify opportunities to improve the way marketing performance and fund allocation are measured and reported

Senior Marketing Analyst

Full-stack Engineer

• Take ownership of the existing custom ERP codebase and understand its architecture, workflows, and business logic
• Review, maintain, troubleshoot, and improve existing Laravel applications
• Develop and implement new features based on business requirements
• Work across backend and frontend components
• Manage databases, APIs, and third-party integrations
• Investigate bugs, identify root causes, and implement practical fixes
• Improve code reliability, performance, and maintainability
• Support transition and documentation from the outgoing developer
• Support workflows including order intake, artwork processing, customer approvals, printing, production, and dispatch
• Explain technical issues and solutions to non-technical stakeholders
• Recommend system improvements and development priorities

Senior Full Stack Developer – Laravel

CAD Drafter

• Prepare detailed AutoCAD drawings for fire protection systems, including fire sprinkler and fire alarm layouts and associated components
• Develop detailed block plans, schematic diagrams, and technical drawings for submission and construction purposes
• Assist with preparing and updating drawings for high-rise fire protection projects
• Work closely with engineers and the existing design team to ensure drawings reflect design intent, project specifications, and applicable requirements
• Review drawings and incorporate feedback from design and engineering teams to maintain accuracy and compliance
• Revise and update existing fire protection drawings as project requirements evolve
• Coordinate with other disciplines to ensure drawings are properly integrated and clash-free
• Learn and apply the client's fire protection drafting standards, techniques, and best practices
• Ensure drawings and technical documentation are accurate, complete, and delivered within project deadlines

Mechanical CAD Drafter – Fire Protection

• Process supplier invoices through Ezzybill and Hubdoc into Xero with correct account and GST coding
• Match invoices to purchase orders and receipts in Simpro and follow up on discrepancies
• Reconcile supplier statements monthly and resolve missing or unmatched invoices
• Prepare weekly payment runs for approval
• Set up and maintain supplier records, with bank-detail changes verified by the Australian team
• Invoice completed jobs in Simpro, including progress claims
• Clear completed jobs that have not yet been invoiced
• Monitor Simpro-to-Xero synchronization and resolve errors
• Follow up debtors weekly by email and phone and allocate customer payments
• Reconcile all bank accounts in Xero daily
• Maintain bank rules and flag unusual transactions
• Follow documented procedures and help keep them updated
• Use provided AI and automation tools and handle flagged exceptions
• Prepare transactions for approval by the Australian finance controller without bank login or payment release access

Artificial Intelligence

• Build and implement AI agents and automations for accounting and administrative processes
• Build billing automation that pulls reports from XPM, analyses data, and prepares draft client bills for review
• Build email automation workflows that read incoming client emails and draft accurate responses for team review
• Automate repetitive day-to-day processes based on team pain points and priorities
• Connect AI tools and business systems through APIs and integrations
• Monitor, troubleshoot, and refine automations for accuracy and reliability
• Document workflows so the team can use and maintain them
• Work with management and accountants to understand needs and identify automation opportunities

AI Automation Specialist

• Manage accounts payable and receivable, including invoice processing and payment allocations
• Process supplier invoices and coordinate payments according to agreed payment terms
• Maintain customer, supplier, debtor and creditor financial records
• Reconcile supplier statements and resolve discrepancies
• Monitor outstanding invoices and conduct debt collection and payment follow-ups
• Issue customer statements and payment reminders via email and telephone
• Escalate overdue accounts and unresolved payment matters to management
• Provide updates on outstanding balances and collection progress
• Manage and maintain financial information in Simpro and Xero
• Process and reconcile invoices, purchase orders and supplier bills
• Allocate income and expenses to appropriate accounts and jobs
• Reconcile bank accounts and credit cards
• Manage expenses and maintain financial documentation
• Assist with monthly financial reporting and bookkeeping
• Improve financial processes and administrative workflows
• Assist with payroll processing, including timesheets, leave, superannuation and employee pay runs
• Maintain payroll records in Xero and assist with payroll reconciliations
• Ensure payroll information complies with Australian payroll requirements

Bookkeeper – Part-time

Customer Support

• Respond promptly to guest inquiries and reservations via email, phone, and booking platforms
• Use saved replies and automated messaging systems for consistent communication
• Address guest requests and queries regarding bookings, check-ins, and check-outs
• Update and manage reservation tracking systems across all platforms
• Monitor and process failed payments, cancellations, and booking modifications
• Communicate reservation details and updates accurately and promptly to guests
• Collaborate with housekeeping to ensure readiness for guest check-ins
• Confirm guest details and special requests are updated in the system
• Maintain data accuracy and completeness in the reservations dashboard