Business Process, AI Specialist

Hunt St

. Identify repetitive tasks and opportunities to improve efficiency across administration, maintenance, and reporting .

Posted 10/23/2026full-timeRemote • PhilippinesMid-LevelSenior💰 A$2,200 - A$2,500 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in building and maintaining AI assistants and automated workflows, with a strong focus on improving operational efficiency and accuracy. Proficient in managing business records and utilizing automation tools to streamline processes and enhance reporting.

Highest-signal resume keywords

AI Assistant DevelopmentAutomation Workflow ManagementXero Invoice ProcessingStrong Excel SkillsSystem Integration Understanding

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

AI Tools ProficiencyAutomation Platforms ExperienceData ValidationWorkflow TestingError Handling

Soft Skills

Organizational SkillsProblem-Solving SkillsFollow-Up SkillsClear Communication

Tools & Technologies

ChatGPTMicrosoft CopilotMakeZapierN8nPower AutomateBrightHRMaintainX

Industry Keywords

Australian ConstructionCivil ContractingLogisticsEquipment Management

About the role

Key responsibilities & impact

Identify repetitive tasks and opportunities to improve efficiency across administration, maintenance, and reporting
Build, test, and maintain AI assistants, bots, and automated workflows
Connect existing systems through integrations, APIs, or other practical solutions
Develop AI-powered tools for document follow-ups, invoice checking, maintenance tracking, reporting, and internal knowledge management
Monitor automation performance, troubleshoot errors, and document workflows and procedures
Measure improvements through time saved, reduced manual work, and increased accuracy
Maintain employee records, onboarding checklists, and document expiry tracking in BrightHR
Maintain equipment records, maintenance schedules, work orders, and reminders in MaintainX
Support supplier invoice processing, account coding, and reconciliations in Xero
Review spreadsheets and workflows to reduce duplication and improve reporting
Maintain accurate records and follow up missing documents, outstanding tasks, and unresolved issues
Prepare concise reports on onboarding requirements, equipment maintenance, invoice exceptions, and operational tasks
Collaborate with management, administrators, workshop personnel, and field crew leaders
Train team members on approved AI tools and automated workflows
Provide progress updates, document improvements, and escalate issues requiring management approval
Maintain confidentiality and check AI-generated outputs before use

Requirements

What you’ll need

Philippines-based candidate
Hands-on experience building and maintaining AI assistants, bots, or business workflow automations
Ability to demonstrate a real automation project and explain how it works, how errors are handled, and what results it achieved
Practical experience with AI tools and automation platforms such as ChatGPT, Claude, Microsoft Copilot, Make, Zapier, n8n, or Power Automate
Experience administering business systems and improving operational processes
Strong Excel or spreadsheet skills, with the ability to organise and validate data
Experience with Xero supplier invoices and reconciliations
Experience maintaining employee, compliance, equipment, or other business records
Understanding of system integrations, workflow testing, permissions, and error handling
Strong organisational, problem-solving, and follow-up skills
Clear written and spoken English and the ability to communicate with Australian stakeholders
Ability to work independently, exercise sound judgement, and escalate issues when necessary
Reliable internet connection and availability for agreed overlap with NSW business hours
Desirable: Experience with BrightHR and MaintainX, or similar HR and maintenance management systems
Desirable: Familiarity with APIs, webhooks, or basic scripting
Desirable: Experience supporting Australian construction, civil contracting, drilling, trades, logistics, or equipment-based businesses
Desirable: Experience documenting processes and training teams to adopt new systems

Benefits

Comp & perks

Government-mandated benefits, including SSS, PhilHealth, and Pag-IBIG contributions
Applicable taxes and statutory deductions handled in accordance with Philippine labor and tax laws
Employer of Record (EOR) employment setup
100% remote work from home