Construction Admin Assistant

Hunt St

. Turn site photos into engaging social media posts with descriptive, on-brand captions .

Posted 10/22/2026contractRemote • PhilippinesJuniorMid-Level💰 A$900 - A$1,200 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organisational skills and attention to detail while managing administrative tasks, social media content creation, and financial administration. Proficient in using tools like Xero and Microsoft 365 to enhance business efficiency and support operations.

Highest-signal resume keywords

Social Media Content CreationOrganisational SkillsXero Financial AdministrationData Entry and Administrative TasksBasic Website Editing

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntrySocial Media ManagementBasic Website EditingConstruction QuotingTender Documentation

Soft Skills

Attention to DetailProactive MindsetStrong Written Communication

Tools & Technologies

XeroMicrosoft 365Google WorkspaceCanvaMeta Business Suite

Industry Keywords

Australian Construction IndustryBuilding TradesSafety Management PlansCapability StatementsTender Documents

Tech Stack

Tools & technologies

WordPress

About the role

Key responsibilities & impact

Turn site photos into engaging social media posts with descriptive, on-brand captions
Schedule and publish content across social channels
Keep the website current with recent projects and business information
Build and maintain an organised filing system for business records
Track vehicle insurances, renewals, licences and key expiry dates
Maintain employee records and information
Handle data entry and general administrative tasks
Finalise and polish the company capability statement
Maintain, review and improve management plans and company policies
Prepare documentation for tenders and builder prequalification
Write and post job advertisements for carpenters, apprentices and site roles
Organise applications, coordinate interviews and maintain onboarding paperwork
Manage the owner’s calendar, meetings and reminders
Book travel, flights and accommodation
Liaise with the accountant, suppliers and external contacts
Research, trial and recommend AI tools and software
Support implementation of tools that improve business efficiency
Conduct research projects for the owner, including commercial property and office space options
Suggest improved processes across the business
Assist with construction quotes, estimates and material orders (nice to have)
Support financial administration in Xero, including entering bills and tracking invoices (nice to have)

Requirements

What you’ll need

2-3+ years’ experience in an administration, virtual assistant or executive assistant role
Excellent written and spoken English
Strong organisational skills and attention to detail
Confidence creating social media posts and writing engaging captions
Proactive, self-starting mindset; ability to learn quickly, teach yourself new programs and take ownership of work
Reliable internet and a quiet workspace
Availability during Australian Western Standard Time business hours
Experience with Australian construction, building or trades industry (nice to have)
Experience with construction quoting, estimating or material ordering (nice to have)
Familiarity with Xero or financial admin (nice to have)
Basic website editing skills using WordPress, Wix or Squarespace (nice to have)
Experience with AI tools such as ChatGPT, Claude or automation platforms (nice to have)
Experience with safety management plans, capability statements or tender documents (nice to have)
Familiarity with Microsoft 365 or Google Workspace, Microsoft Teams or Google Meet, Meta Business Suite, Canva, Xero and AI tools
Must disclose existing ongoing roles or client work
Must reflect this engagement on LinkedIn as “Independent Contractor”

Benefits

Comp & perks

100% remote work from home
Flexible time management as an independent contractor, aligned with Australian business hours
Opportunity for role growth and increased responsibility
Independent contractor engagement