Construction Admin Assistant

Hunt St

. Track tender opportunities from initial enquiry through submission, maintaining accurate records, documentation, and deadlines .

Posted 10/21/2026contractRemote • PhilippinesMid-LevelSenior💰 A$1,500 - A$2,000 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative and organizational capabilities, with proven experience in construction administration and project coordination. Proficient in managing multiple priorities, tracking deadlines, and maintaining effective communication with clients and subcontractors.

Highest-signal resume keywords

Construction AdministrationProject CoordinationStrong Attention To DetailMicrosoft Office ProficiencyExcellent Written And Verbal Communication

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Project CoordinationTender ManagementDocument PreparationData EntryLogistics Management

Soft Skills

Strong Organizational SkillsProactive And Self-MotivatedAbility To Manage Multiple PrioritiesEffective Communication

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft OutlookWhatsApp

Industry Keywords

Construction IndustryTender OpportunitiesCompliance DocumentationSubcontractor ManagementPhilippines-Based

About the role

Key responsibilities & impact

Track tender opportunities from initial enquiry through submission, maintaining accurate records, documentation, and deadlines
Follow up on outstanding tender information and help ensure documents are complete and submitted on time
Monitor project delivery schedules and coordinate with the China team and site contacts
Maintain delivery records, follow up on logistics arrangements, and communicate updates or potential delays
Maintain organised and up-to-date project files
Follow up with subcontractors for required safety and compliance documentation and track outstanding requirements
Manage email correspondence with clients, suppliers, and subcontractors
Monitor the company owner’s email inbox and respond on their behalf when unavailable
Assist with research, document preparation, data entry, and other administrative tasks
Keep the operations lead informed of progress, pending actions, and issues requiring attention

Requirements

What you’ll need

Philippines-based candidate
Proven experience in the construction industry, with a background in construction administration, project coordination, or a similar support role preferred
Strong administrative and organisational skills
Excellent written English and communication skills
Strong attention to detail
Ability to manage multiple priorities, track deadlines, and follow up on outstanding tasks
Strong written and verbal English communication skills
Ability to coordinate with overseas teams and construction site contacts
Proactive and self-motivated, with ability to work independently
Proficient in Microsoft Office, particularly Word and Excel
Familiarity with Microsoft Outlook and WhatsApp
Ability to align with AU business hours, approximately 9 AM–5 PM Monday to Friday
Must disclose existing ongoing roles or client work
Must reflect the engagement on LinkedIn as “Independent Contractor”

Benefits

Comp & perks

100% remote work from home
Flexible time management as an independent contractor
Full training on the company's products and systems