Executive Assistant, Bookkeeping Coordinator

Hunt St

. Manage day-to-day bookkeeping and maintain accurate financial records in Xero .

Posted 9/17/2026contractRemote • PhilippinesMid-LevelSenior💰 A$1,800 - A$2,500 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in bookkeeping and accounting with a strong focus on Xero and Australian accounting practices, including GST and payroll management. Capable of maintaining accurate financial records, processing payroll, and managing accounts payable and receivable efficiently.

Highest-signal resume keywords

Xero ProficiencyAustralian Accounting PracticesPayroll ManagementMicrosoft Excel SkillsServiceTitan Familiarity

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

BookkeepingAccounts PayableAccounts ReceivableFinancial ReportingBank ReconciliationGST TreatmentPayroll ProcessingSTP ReportingExpense ReimbursementChart of Accounts Maintenance

Soft Skills

Detail-OrientedHighly OrganisedProactiveEffective CommunicationTrustworthy

Tools & Technologies

XeroServiceTitanMicrosoft Excel

Industry Keywords

SuperannuationElectrical Contracting AwardEOFY ProcessesEmployee OnboardingFinancial Documentation

About the role

Key responsibilities & impact

Manage day-to-day bookkeeping and maintain accurate financial records in Xero
Process supplier bills, accounts payable, customer invoicing, accounts receivable, and outstanding-account follow-up
Complete bank, credit-card, and supplier-statement reconciliations
Prepare supplier payment runs for management approval
Maintain the chart of accounts and apply correct GST treatment
Process employee expense reimbursements and maintain supporting financial documentation
Assist with month-end and financial reporting
Process weekly payroll from employee timesheets, including overtime, allowances, bonuses, commissions, leave, and other adjustments
Respond to employee payroll and payslip queries
Complete STP reporting, superannuation, and LeavePlus reporting and administration
Maintain employee payroll records, pay rates, leave balances, and payroll settings in Xero
Assist with employee onboarding and termination payroll administration
Interpret and apply relevant provisions of the Electrical, Electronic and Communications Contracting Award [MA000025], escalating matters requiring further advice
Maintain accounting and operational information in ServiceTitan
Review ServiceTitan accounting reports and journals and reconcile information to Xero
Maintain the ServiceTitan price book, including services, materials, warranties, pricing, and images
Liaise with technicians, management, wholesalers, and suppliers regarding incomplete information, invoices, credits, statements, and purchase orders
Investigate and resolve discrepancies between ServiceTitan and Xero
Maintain organised electronic records and provide proactive updates to management
Progressively take ownership of day-to-day bookkeeping, payroll, accounts, and associated administrative functions after handover and training

Requirements

What you’ll need

Proven experience in bookkeeping or accounting, with strong working knowledge of Xero
Recent hands-on experience with Australian accounting practices, including GST, superannuation, payroll, and EOFY processes
Strong Microsoft Excel skills
Comfortable learning ServiceTitan or similar field service management software; previous experience is an advantage but not essential
Excellent written and verbal English communication skills
Available to overlap with Australian business hours (Bendigo, Victoria) for regular meetings and collaboration
Highly organised, detail-oriented, and trustworthy, with the ability to work independently and manage confidential financial information
Proactive, able to take ownership, identify discrepancies, investigate issues, ask questions, communicate clearly, manage recurring tasks independently, and recognise when escalation is required
Willing to disclose existing ongoing roles or client work
Willing to reflect the engagement on LinkedIn as “Independent Contractor”

Benefits

Comp & perks

100% remote work from home
Flexible time management as an independent contractor, while aligning with Australian business hours
Future growth opportunities with expanded finance and administration responsibilities
Potential opportunity to support recruitment and Health & Safety/WHS administration as the business grows