Executive Assistant – Senior Chief of Staff

Hunt St

. Manage the CEO’s inbox, calendar, meetings and daily priorities .

Posted 10/7/2026contractRemote • PhilippinesSenior💰 A$2,000 - A$2,500 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and prioritization skills while managing the CEO's calendar, communications, and projects. Proficient in utilizing AI tools to enhance productivity and streamline workflows in a fast-paced environment.

Highest-signal resume keywords

Executive Support ExperienceAI Tools ProficiencyMicrosoft 365Google WorkspaceConfidential Information Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementMeeting CoordinationDocument DraftingProject ManagementEmail TriageResearch SkillsAction Item TrackingWorkflow AutomationBriefing PreparationTask Prioritization

Soft Skills

Attention to DetailDiscretionIndependent Decision-MakingCommunication SkillsOrganizational Skills

Tools & Technologies

AI ToolsMeeting Transcription ToolsTask Management ToolsCommunication PlatformsCRM SystemsDocumentation ToolsKnowledge Management ToolsScheduling PlatformsTravel PlatformsAutomation Tools

Industry Keywords

Executive AssistantOperations CoordinatorPersonal AssistantConfidential CommunicationsStakeholder Management

About the role

Key responsibilities & impact

Manage the CEO’s inbox, calendar, meetings and daily priorities
Triage incoming requests and determine what requires CEO attention
Prepare daily briefings, meeting agendas, notes and follow-up actions
Coordinate travel, bookings, appointments and scheduling
Handle sensitive, confidential and relationship-based communications
Track CEO commitments, deadlines, projects and outstanding actions
Follow up staff, contractors, clients and stakeholders on outstanding actions
Maintain visibility over deadlines and deliverables
Ensure meeting actions are assigned, tracked and completed
Identify potential issues or delays and escalate them before they become problems
Support the CEO with research, decision preparation and ad-hoc projects
Use AI to reduce repetitive administration and improve the CEO’s workflow
Build systems for email triage, first-draft responses and information summarisation
Use AI for meeting transcription, summaries, action items and follow-ups
Research and prepare concise briefing documents and decision-support materials
Draft presentations, documents, SOPs and internal communications
Develop automated reminders, reporting and weekly CEO updates
Continuously identify opportunities to improve workflows through AI and automation

Requirements

What you’ll need

Philippines-based candidate
3+ years of experience as an Executive Assistant, Senior EA, Personal Assistant, Operations Coordinator or similar
Strong experience supporting a senior executive, founder or business owner
Exceptional organization, prioritisation and follow-through
Excellent written and verbal English communication
High level of discretion and comfort handling confidential information
Strong attention to detail without losing sight of priorities
Comfortable working independently and making sensible decisions without constant direction
Strong digital skills and willingness to learn new systems quickly
Practical experience using AI tools to improve productivity and workflows
Ability to manage multiple priorities in a fast-moving environment
Experience with some or most of the listed tools and software is preferred, including Microsoft 365, Google Workspace, AI tools, meeting and transcription tools, task and project management tools, communication platforms, automation tools, CRM systems, documentation and knowledge management tools, and scheduling and travel platforms
Disclose any existing ongoing roles or client work
Reflect this engagement on LinkedIn as “Independent Contractor”

Benefits

Comp & perks

100% remote work from home
Flexible time management as an independent contractor, while aligning with AU business hours for collaboration