Virtual Assistant – Construction

Hunt St

. Provide comprehensive administrative and operational support to the Director and Office Manager .

Posted 9/15/2026contractRemote • PhilippinesJuniorMid-Level💰 A$1,500 - A$2,000 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative and operational support capabilities, with proficiency in Microsoft 365 and HubSpot CRM. Skilled in managing communications, scheduling, and data management while maintaining attention to detail and proactive problem-solving.

Highest-signal resume keywords

Microsoft 365 ProficiencyHubSpot CRM ExperienceProactive Problem-SolvingAttention to DetailAdministrative Support Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryEmail ManagementReport GenerationSOP CreationCompetitor ResearchMeeting CoordinationTimesheet ReconciliationContent Calendar ManagementProposal PreparationDigital Archiving

Soft Skills

Proactive InitiativeStrong Communication

Tools & Technologies

HubSpot CRMMicrosoft OutlookMicrosoft ExcelMicrosoft WordMicrosoft TeamsMicrosoft SharePointXeroMYOB

Industry Keywords

Virtual AssistantExecutive AssistantAustralian BusinessesClient InteractionIndependent Contractor

About the role

Key responsibilities & impact

Provide comprehensive administrative and operational support to the Director and Office Manager
Manage and prioritise the Director’s email inbox, including triage, categorisation, priority flagging, and drafting routine replies
Update HubSpot CRM, log client interactions, and generate weekly reports and dashboards
Process Fireflies/Fathom meeting transcripts into action items, distribute them, and track follow-ups
Convert voice notes and Loom recordings into written SOPs
Schedule Instagram posts, manage the content calendar, and respond to comments and direct messages
Post SEEK job ads, screen applications, and prepare shortlist summaries
Conduct competitor research and support tender formatting, proposal preparation, and presentations
Manage calendars and coordinate meetings with clients and subcontractors
Compile and compare monthly fuel-card and petrol-usage statements
Source vehicle insurance and servicing quotes and prepare quarterly cost comparisons
Chase and reconcile site-staff timesheets and liaise with the external bookkeeper for payroll processing
Track training and compliance expiry dates, book refresher courses, and send staff reminders
Perform data entry, filing, digital archiving, stationery and office-supply research, and general administrative tasks

Requirements

What you’ll need

2+ years in a Virtual Assistant, Executive Assistant, or administrative support role, preferably supporting a small business owner or director
Excellent written and spoken English
Availability during AEST business hours (8:00 AM–5:00 PM Monday–Friday)
Proactive problem-solving and initiative
Strong attention to detail
Working experience with Microsoft 365 (Outlook, Excel, Word, Teams, SharePoint)
Working experience with HubSpot CRM
Basic familiarity with Xero or MYOB
Experience with Australian businesses or clients
Ability to work with dedicated focus during business hours and not juggle multiple other clients
Disclosure of existing ongoing roles or client work
LinkedIn profile must reflect the engagement as “Independent Contractor”

Benefits

Comp & perks

100% remote work
Work from home
Direct engagement with the client as an independent contractor
AU business-hours schedule (8 AM–5 PM AEST, Monday to Friday)