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Executive Assistant
Hunter Engineering Company. Serve as the primary point of contact and administrative owner for the CFO, VP of HR, VP of Operations, and Field Leadership .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative support capabilities, including calendar management, expense reporting, and candidate workflow management within an Applicant Tracking System. Proficient in Microsoft Office and Adobe Acrobat, with a focus on accuracy and confidentiality in handling sensitive information.
Highest-signal resume keywords
Administrative Support ExperienceMicrosoft Office ProficiencyApplicant Tracking System ManagementConfidential Data HandlingEffective Communication Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementExpense ReportingTravel CoordinationEvent PlanningData AnalysisProcess ImprovementRecruiting SupportContract ManagementVendor Relationship ManagementConfidentiality Maintenance
Soft Skills
Organizational SkillsSelf-StarterTeam CollaborationTask PrioritizationAttention to Detail
Tools & Technologies
Microsoft ExcelMicrosoft WordMicrosoft PowerPointMicrosoft AccessMicrosoft OutlookAdobe Acrobat
Certifications & Qualifications
Associates DegreeBachelor’s Degree Preferred
Industry Keywords
Executive SupportField LeadershipTalent AcquisitionComplianceRecruiting Metrics
About the role
Key responsibilities & impact- Serve as the primary point of contact and administrative owner for the CFO, VP of HR, VP of Operations, and Field Leadership
- Cross-train to provide seamless backup coverage for other executives on the team
- Organize executive, leadership, and department meetings, including rooms, lunch orders, virtual links, agendas, materials, catering, and follow-up actions
- Manage complex calendars, resolve scheduling conflicts, and prioritize time based on business needs
- Review, certify, and submit executive expense reports
- Coordinate executive travel, including itineraries, bookings, and adjustments
- Greet and coordinate logistics for visitors, candidates, or guests of the executive team
- Plan and support internal events, off-sites, and team recognition activities
- Provide coverage planning for absences to ensure no gap in executive support
- Print, organize, and route contract and legal invoices
- Identify opportunities to streamline administrative processes and improve service
- Support trade shows and company events, including registration, logistics, catering, and on-site coordination
- Partner with Regional Managers and Talent Acquisition to support field recruiting activities
- Maintain candidate workflows within the Applicant Tracking System, including tracking, status updates, and reporting
- Provide candidate pipeline and progress updates to Regional Managers
- Coordinate recruiting check-ins with Sales Leadership and communicate updates to Talent Acquisition
- Facilitate pre-contracted processes, including background checks, credit checks, and drug screenings
- Partner with HR to resolve compliance alerts related to screening results
- Verify Independent Contractor data and communicate with internal support teams
- Manage candidate assessment results and communicate them to Regional Managers
- Ensure timely communication of credit approvals and onboarding readiness
- Track candidates pending disposition in the ATS and communicate when action is required
- Collaborate with Talent Acquisition on candidate dispositioning standards
- Track and process monthly field referral bonus programs
- Manage vendor relationships related to field tenure and recognition programs
- Support process improvement initiatives
- Serve as liaison across Field Leadership, HR, and Talent Acquisition
- Collect and communicate new representative end-of-training feedback
- Provide administrative and project support for strategic initiatives and special assignments
- Maintain confidentiality of sensitive employee, candidate, and business information
- Support ad hoc reporting requests, including recruiting metrics, expense summaries, and headcount trackers
Requirements
What you’ll need- Associates degree required; bachelor’s degree preferred
- A minimum of 3 years of administrative support experience is required
- Prior support to Senior Management preferred
- Proficient in Microsoft Office (Excel, Word, PowerPoint, Access, Outlook) and Adobe Acrobat
- Technical/analytical focus with attention to accuracy and quality of work
- Responsible self-starter who is well organized
- Ability to work independently as well as cooperatively within a team environment
- Above-average written and verbal English communication skills
- Ability to prioritize tasks effectively
- Experience handling confidential data
Benefits
Comp & perks- Industry-Leading Healthcare Coverage
- Profit-Sharing Plan with Safe Harbor Contribution
- Generous Paid Time Off & Holidays
- Paid Parental Leave
- Tuition Reimbursement Program
- Free Onsite Fitness & Recreation Center
- Exceptional benefits
- Healthy work-life balance
- Meaningful opportunities for professional growth