Hunter Engineering Company

Executive Assistant

• Serve as the primary point of contact and administrative owner for the CFO, VP of HR, VP of Operations, and Field Leadership
• Cross-train to provide seamless backup coverage for other executives on the team
• Organize executive, leadership, and department meetings, including rooms, lunch orders, virtual links, agendas, materials, catering, and follow-up actions
• Manage complex calendars, resolve scheduling conflicts, and prioritize time based on business needs
• Review, certify, and submit executive expense reports
• Coordinate executive travel, including itineraries, bookings, and adjustments
• Greet and coordinate logistics for visitors, candidates, or guests of the executive team
• Plan and support internal events, off-sites, and team recognition activities
• Provide coverage planning for absences to ensure no gap in executive support
• Print, organize, and route contract and legal invoices
• Identify opportunities to streamline administrative processes and improve service
• Support trade shows and company events, including registration, logistics, catering, and on-site coordination
• Partner with Regional Managers and Talent Acquisition to support field recruiting activities
• Maintain candidate workflows within the Applicant Tracking System, including tracking, status updates, and reporting
• Provide candidate pipeline and progress updates to Regional Managers
• Coordinate recruiting check-ins with Sales Leadership and communicate updates to Talent Acquisition
• Facilitate pre-contracted processes, including background checks, credit checks, and drug screenings
• Partner with HR to resolve compliance alerts related to screening results
• Verify Independent Contractor data and communicate with internal support teams
• Manage candidate assessment results and communicate them to Regional Managers
• Ensure timely communication of credit approvals and onboarding readiness
• Track candidates pending disposition in the ATS and communicate when action is required
• Collaborate with Talent Acquisition on candidate dispositioning standards
• Track and process monthly field referral bonus programs
• Manage vendor relationships related to field tenure and recognition programs
• Support process improvement initiatives
• Serve as liaison across Field Leadership, HR, and Talent Acquisition
• Collect and communicate new representative end-of-training feedback
• Provide administrative and project support for strategic initiatives and special assignments
• Maintain confidentiality of sensitive employee, candidate, and business information
• Support ad hoc reporting requests, including recruiting metrics, expense summaries, and headcount trackers