Senior Program Operations Specialist

IB3 Global Solutions

. Support the OSBU Vice President and program managers in planning, coordinating, and monitoring programs, projects, and operational priorities .

Posted 11/7/2026full-timeUnited StatesSenior💰 $110,000 - $120,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in coordinating federal contracts, project management support, and program execution, with a strong focus on communication, organization, and analytical skills. Proficient in managing program financials, reporting, and compliance within the defense and national security sectors.

Highest-signal resume keywords

Federal Contract ExecutionProgram Management SupportProject CoordinationAnalytical SkillsCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Program FinancialsProject SchedulingCost AnalysisPerformance ReportingTask Order ManagementUtilization TrackingFunding Burn Rate AnalysisProposal PreparationRisk IdentificationIssue Escalation

Soft Skills

Professional CommunicationOrganizational SkillsAttention to DetailProblem-SolvingResponsiveness

Tools & Technologies

ExcelPowerPointWordTeamsSharePointMS ProjectSmartsheetPower BI

Certifications & Qualifications

CAPMPMPTop Secret ClearanceDOE Q Clearance

Industry Keywords

DOE/NNSADefense CustomersNational SecurityCBRNE DefenseService Contract ActGovernment ContractorMission ReadinessThreat ReductionProgram ReviewsOperational Processes

Tech Stack

Tools & technologies

PMP

About the role

Key responsibilities & impact

Support the OSBU Vice President and program managers in planning, coordinating, and monitoring programs, projects, and operational priorities
Serve as a day-to-day point of contact for customers, prime contractors, and vendors
Coordinate deliverables, meetings, routine requests, and issue escalation
Maintain integrated schedules, deliverable trackers, action logs, and status reports
Identify dependencies, emerging risks, and issues requiring management attention
Collect, validate, and consolidate program information for performance reports, dashboards, executive briefings, and customer requests
Coordinate with Program Management, Contracts, and Finance on contract milestones, reporting requirements, funding status, obligations, burn rates, periods of performance, modifications, option exercises, and incremental funding
Review labor utilization, expenditures, and forecast inputs; identify discrepancies and coordinate follow-up
Coordinate vendor and subcontractor onboarding, agreements, purchase requests, invoices, and timesheets
Track staffing, recruiting, onboarding, customer approvals, clearance processing, visit requests, and site access
Organize program reviews and operational meetings; prepare agendas, materials, minutes, and decision/action tracking
Coordinate travel and logistics for customer meetings, site visits, and program events
Support program startup, transition, and closeout activities
Maintain organized program records and collaboration tools
Improve OSBU reporting, coordination, and operational processes
Provide project experience summaries and operational inputs for proposals and task-order planning
Maintain opportunity and proposal deadline trackers
Coordinate with other IB3 business units and corporate functions

Requirements

What you’ll need

At least five (5) years of relevant experience supporting federal contracts involving DOE/NNSA and/or defense customers, including contractor program execution, project coordination, or program management support
Ability to independently coordinate multiple assignments, monitor deadlines, resolve routine issues, and elevate significant concerns with recommended next steps
Professional, responsive communication skills and comfort serving as a point of contact for customers, prime contractors, and vendors
Willingness to handle hands-on, detail-level, and administrative tasks
Experience preparing program status reports, leadership briefings, and written products using information from multiple contributors
Working knowledge of federal contract execution concepts, including statements of work, task orders, deliverables, staffing requirements, funding constraints, and customer reporting
Knowledge of basic program financials, including utilization and funding burn concepts
Proficiency with Excel, PowerPoint, Word, Teams, and SharePoint
Strong analytical, organizational, and communication skills, with attention to accuracy and follow-through
Must be eligible for a Top Secret or DOE Q clearance
Bachelor’s degree in a relevant field, including business administration, public administration, project management, finance, national security, or related discipline
Eight (8) years of relevant experience preferred
Experience supporting both DOE/NNSA and defense customers highly desired
Experience supporting national security, threat reduction, CBRNE defense, mission readiness, or related federal programs
Experience coordinating across multiple contracts, project teams, or geographically dispersed locations
Experience at a small or growing government contractor
Exposure to on-site contractor workforces at government facilities, including Service Contract Act (SCA)-covered positions
Familiarity with labor utilization, funding burn rates, forecasting, program performance reporting, federal contract types and pricing structures, and cost analysis
Experience with project scheduling, dashboard, or workflow tools such as MS Project, Smartsheet, or Power BI
CAPM, PMP, or other relevant professional development certification preferred
Ability to travel as required
Must pass a pre-employment background investigation and drug screening

Benefits

Comp & perks

Company-paid medical, dental, vision
401(k) with Employer Match
Life Insurance
Financial Advisor access
Disability Insurance
Paid Time Off and Flex Holiday Plan
Health & Wellness Program
Health Care Concierge
Employee Assistance Program
Flextime within a pay period
Remote/work from home allowed for up to three days out of the week