Senior U.S. Payroll Specialist

IBISWorld

. Run bi-weekly, multi-state payroll for exempt and non-exempt employees in ADP Workforce Now from data intake through final approval .

Posted 10/7/2026full-timeNew York City • New York • United StatesSenior💰 $95,000 - $110,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive expertise in US multi-state payroll management, including compliance with federal and state wage-and-hour laws, payroll tax regulations, and benefit administration. Proficient in utilizing ADP Workforce Now and NetSuite for payroll processing, reporting, and reconciliations.

Highest-signal resume keywords

US Multi-State Payroll ExperienceADP Workforce Now ExpertisePayroll Tax ComplianceAdvanced Excel SkillsCertified Payroll Professional (CPP)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ProcessingPayroll ReconciliationJournal EntriesData AnalysisWage-and-Hour CompliancePayroll Tax Filings401(k) Plan AuditsBenefit AdministrationGeneral Ledger ReconciliationMulti-State Withholding

Soft Skills

Critical ThinkingOrganizational SkillsClear CommunicationSound JudgmentInitiative

Tools & Technologies

ADP Workforce NowNetSuiteExcel

Certifications & Qualifications

Certified Payroll Professional (CPP)Fundamental Payroll Certification (FPC)

Industry Keywords

Payroll ComplianceMulti-State PayrollWage-and-Hour LawsPayroll AuditsEmployee Benefits401(k) ContributionsWorkers' Compensation ReportingState Paid Leave ProgramsLocal TaxesPayroll Procedures

About the role

Key responsibilities & impact

Run bi-weekly, multi-state payroll for exempt and non-exempt employees in ADP Workforce Now from data intake through final approval
Own pre- and post-payroll reconciliations and audits, resolving variances before funds are released
Process base pay, overtime, commissions, bonuses, leave, off-cycle and final pay according to state-specific pay timing rules
Administer benefit and retirement deductions, enrollments and terminations with HR; reconcile 401(k) contributions and remittances
Own payroll tax compliance, including state and local registrations, multi-state withholding, ADP tax filings, agency notices and year-end W-2s
Monitor wage-and-hour and payroll tax changes and update ADP and internal processes
File quarterly workers’ compensation reports with Washington State Labor & Industries
Lead the annual 401(k) plan audit and coordinate with HR, auditors and the plan administrator
Maintain payroll records, controls and documentation; serve as primary contact for financial and other audits
Prepare payroll journal entries and accruals for month-end close and reconcile payroll-related balance sheet accounts in NetSuite
Deliver payroll reporting and analysis for Finance, HR and leadership
Provide backup coverage and second-level review for UK, Germany and Australia payrolls
Document and continuously improve payroll procedures, controls and system configuration, including automation opportunities
Manage the ADP relationship and escalations and own benefit data flows between ADP and benefits providers
Serve as trusted point of contact for employees, HR and Finance on payroll questions

Requirements

What you’ll need

5+ years of US multi-state payroll experience, including full ownership of the payroll cycle
Expert-level ADP Workforce Now or comparable enterprise payroll platform
Deep knowledge of federal and multi-state wage-and-hour and payroll tax rules, including state paid leave programs and local taxes, especially in the New York Tri-State area, California, Massachusetts and Washington
Proven track record of owning payroll end to end, diagnosing problems, identifying root causes and recommending solutions
Highly organized, with critical thinking and initiative to improve processes
Solid accounting foundation: general ledger, journal entries and reconciliations
Advanced Excel skills and comfort moving large data sets between systems
Sound judgment and discretion with confidential information
Clear, confident communication with employees and senior leaders
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred
NetSuite experience preferred
Experience supporting 401(k) plan audits preferred
International payroll experience in the UK, Germany or Australia preferred
Legal US residency or authorization to work in the US without visa sponsorship from IBISWorld

Benefits

Comp & perks

Benefits provided (unspecified)
401(k) plan and employer-related retirement deductions/remittances
State paid leave programs
Reasonable accommodation for essential job functions