Recruiting Coordinator

Ice Miller LLP

. Coordinate interviews, including calendars, travel, meeting rooms, virtual meeting technology, catering, and candidate arrival logistics .

Posted 9/30/2026full-timeIndianapolis • Illinois • United StatesMid-LevelSenior💰 $60,000 - $80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills to effectively coordinate interviews, manage candidate logistics, and maintain accurate records. Proficient in utilizing applicant tracking systems and Microsoft Office tools to support recruiting processes and enhance team efficiency.

Highest-signal resume keywords

Candidate CommunicationInterview CoordinationMicrosoft Word SkillsMicrosoft Excel SkillsCustomer Service Experience

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Applicant Tracking SystemData AnalysisRecordkeepingProcess ImprovementCalendar Coordination

Soft Skills

Interpersonal SkillsAttention to DetailProactive ApproachProfessional Growth CommitmentConfidentiality

Tools & Technologies

IceLearnHRISVirtual Meeting Technology

Industry Keywords

RecruitingCandidate ExperienceNew-Hire OrientationCustomer ServiceTeam Programs

About the role

Key responsibilities & impact

Coordinate interviews, including calendars, travel, meeting rooms, virtual meeting technology, catering, and candidate arrival logistics
Communicate with candidates throughout the recruiting process and provide timely, professional follow-up
Gather and track interview feedback
Maintain accurate and complete candidate information in the applicant tracking system
Prepare recurring and ad hoc reports for the HR team and Firm leadership
Help develop and maintain recruiting relationships with organizations in the firm’s markets
Facilitate and conduct new team member orientations
Participate in screening interviews
Coordinate new-hire gifts
Process invoices and expense reports
Maintain recruiting and HR resources, including the recruiting intranet page, IceLearn, HRIS, and future team programs
Initiate background checks and communicate completed results to the Recruiting Manager
Assist with new-position intake and calibration meetings
Provide customer service to internal clients, prospective candidates, and firm professionals
Develop proficiency in current and future technologies
Contribute to improvements in team programs, policies, and procedures
Provide backup support, research, and assistance with special projects
Conduct 30-day check-ins with business professional new hires and escalate trends or concerns
Partner with the Recruiting Manager and Human Resources team to deliver a professional, responsive, and consistent candidate and new-hire experience

Requirements

What you’ll need

High school diploma required
Bachelor’s degree preferred
Prior experience in customer service
Ability to build effective working relationships at all organizational levels
Ability to coordinate multiple calendars, projects, and competing priorities while meeting time-sensitive deadlines
Proactive approach to identifying process improvement opportunities
Commitment to professional growth and continuous learning
Strong attention to detail and accurate recordkeeping
Strong written and verbal communication skills
Ability to research and analyze various types of data
Strong interpersonal skills for communicating with diverse groups
Ability to maintain confidentiality and demonstrate diplomacy
Strong Microsoft Word and Excel skills
Ability to learn other computer programs quickly
Ability to perform all essential duties
Permanent authorization to work in the United States
Ability to use computers, telephones, printing, copying, faxing, and scanning equipment
Ability to communicate effectively verbally and in writing
Ability to occasionally sit, stand, talk, see, and hear
Ability to travel and potentially be exposed to weather conditions

Benefits

Comp & perks

Paid time off
Health insurance
Vision and dental insurance
401(k) with an employer match
Life insurance
Additional benefits available upon request
Equal opportunity workplace committed to respectful, fair treatment and employee development