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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in proposal development, technical writing, and project coordination, with a strong focus on compliance and quality control. Proficient in utilizing Microsoft 365 applications and AI-enabled tools to enhance proposal processes and deliverables.
Highest-signal resume keywords
Proposal DevelopmentTechnical WritingMicrosoft Word FormattingProject CoordinationCompliance Review
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Proposal DevelopmentTechnical WritingDocument FormattingProject CoordinationCompliance MatricesColor-Team ReviewsRFPsRFQsMicrosoft 365 ApplicationsGenerative AI
Soft Skills
CommunicationOrganizationCollaborationAttention to DetailProblem-Solving
Tools & Technologies
Microsoft WordMicrosoft TeamsSharePointMicrosoft ExcelMicrosoft PowerPointMicrosoft CopilotAI-Enabled Tools
Certifications & Qualifications
APMP Foundation-Level Certification
Industry Keywords
Federal AcquisitionGovernment ContractingProposal InstructionsSubmission RequirementsShipley-Based Proposal DevelopmentFARTechnical SolutionsAerospaceDefenseIntelligence
About the role
Key responsibilities & impact- Review solicitations, amendments, statements of work, evaluation criteria, and procurement documents
- Identify requirements, deliverables, submission instructions, and compliance obligations
- Develop and maintain compliance matrices, annotated outlines, and proposal-planning materials
- Coordinate proposal activities and inputs across technical experts, program managers, business development, contracts, executives, and other contributors
- Track assignments, deadlines, dependencies, outstanding actions, and deliverables
- Draft, edit, proofread, format, and translate technical input into clear customer-focused proposal content
- Support color-team and structured proposal reviews
- Prepare review materials, coordinate feedback, document comments, and track revisions
- Produce, format, and troubleshoot complex Microsoft Word documents
- Conduct quality-control reviews for formatting, accuracy, completeness, and compliance
- Maintain proposal files, repositories, version control, naming conventions, and configuration records
- Assist with final proposal production, submission-readiness reviews, and electronic submissions
- Use Microsoft Copilot and other approved AI-enabled tools for research, analysis, drafting, comparison, compliance reviews, editing, and workflow improvement
- Validate AI-generated content against authoritative sources and follow information-security and data-handling requirements
- Communicate requirements, assignments, deadlines, and outstanding actions to contributors
- Identify opportunities to improve proposal processes, templates, tools, automation, and workflows
- Develop knowledge of company products and technical capabilities and assume increasing proposal responsibility
Requirements
What you’ll need- Bachelor's degree in English, Writing, Communications, Business, Engineering, or a related discipline
- Recent Bachelor’s graduates with professional experience in proposal development, technical writing, project coordination, business development, government contracting, communications, or a related field
- Experience drafting, editing, proofreading, or formatting professional written materials
- Ability to organize information and communicate technical or complex subject matter in written form
- Experience coordinating projects, assignments, or deliverables involving multiple contributors, deadlines, and competing priorities
- Proficiency with Microsoft 365 applications, particularly Microsoft Word, Teams, SharePoint, Excel, and PowerPoint
- Advanced Microsoft Word formatting and document-production features required
- Ability to interpret written instructions, identify requirements, organize supporting information, and verify documents against established standards
- Experience using AI-enabled productivity tools, including Microsoft Copilot, preferred
- Familiarity with RFPs, RFQs, RFIs, Sources Sought notices, SOWs, PWSs, proposal instructions, evaluation criteria, amendments, and federal submission requirements preferred
- APMP Foundation-level certification or willingness to obtain it within the first year preferred
- Experience working within a Shipley-based proposal-development process preferred
- Experience supporting compliance matrices, annotated outlines, color-team reviews, proposal schedules, comment-resolution matrices, or submission checklists preferred
- Familiarity with FAR and common federal acquisition terminology preferred
- Experience using SharePoint as a collaborative proposal workspace preferred
- Advanced Microsoft Word skills preferred
- Experience applying generative AI to professional writing, research, analysis, project management, knowledge management, or workflow automation preferred
- Experience supporting technical, engineering, aerospace, defense, intelligence, information technology, or other complex solutions preferred
- Security clearance, Top Secret preferred, or clearable and willing to get a clearance
- On-site in Herndon, VA or Irvine, CA; remote/hybrid depending on candidate location
- Occasional travel, up to 25%
- Authorization to work in the United States is required by the application form
- Must be able to operate a motor vehicle and maintain a valid Driver’s License and/or effectively navigate public transportation
- Ability to sit or stand for long periods, walk frequently, use computer and office equipment, lift up to 50 lbs., and perform required physical tasks
Benefits
Comp & perks- Health coverage
- Flexible PTO
- Friendly work environment
- Extra fun perks