Project Assistant

ICON plc

. Support IDEA project managers and teams by scheduling meetings, preparing agendas, and documenting action items and meeting minutes .

Posted 9/24/2026full-timeRemote • United Kingdom, Poland, IrelandMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and multitasking abilities to effectively manage project documentation, timelines, and communication across cross-functional teams. Proficient in Microsoft Office Suite and familiar with project management tools to support innovative and data-driven projects.

Highest-signal resume keywords

Project Documentation ManagementMicrosoft Office Suite ProficiencyStrong Communication SkillsOrganizational SkillsMultitasking Abilities

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Project Documentation ManagementMicrosoft Office SuiteReport PreparationPresentation PreparationData Management

Soft Skills

Strong Communication SkillsInterpersonal SkillsDetail-OrientedProactiveAdaptable

Tools & Technologies

Project Management Tools

Industry Keywords

Cross-Functional TeamsMeeting CoordinationAction Item DocumentationTimeline TrackingMilestone Tracking

About the role

Key responsibilities & impact

Support IDEA project managers and teams by scheduling meetings, preparing agendas, and documenting action items and meeting minutes
Manage project documentation and ensure files, records, and data are up to date and accessible
Coordinate communication between cross-functional teams and departments
Track project timelines, milestones, and deliverables and address issues that arise
Assist with preparing reports, presentations, and other materials to support project progress and decision-making

Requirements

What you’ll need

Prior administrative experience ideal
Excellent organizational and multitasking skills, with the ability to prioritize and manage multiple project tasks effectively
Strong communication and interpersonal skills, with a collaborative approach to working across departments and diverse teams
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Familiarity with project management tools is advantageous
Detail-oriented, proactive, and adaptable, with a strong commitment to supporting innovative and data-driven projects
Willingness to travel as required (approximately 5%)
Legal right to work in the country where the role is based

Benefits

Comp & perks

Competitive base salary and performance related incentives
Health and wellbeing programmes including medical, dental, and vision coverage where applicable
Retirement and pension plans
Life assurance and disability coverage
Employee assistance programmes and wellbeing resources
Learning and development opportunities through structured training and career pathways