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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates advanced organizational and project management skills, effectively coordinating complex executive schedules and travel logistics while maintaining discretion and professionalism. Proficient in Microsoft Office and AI tools to enhance productivity in a fast-paced corporate environment.
Highest-signal resume keywords
8+ Years Administrative ExperienceExecutive Schedule CoordinationMicrosoft Office ProficiencyAI Tools UtilizationExceptional Communication Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project CoordinationCalendar ManagementTravel LogisticsExpense ReportingAdministrative DocumentationEvent PlanningData ManagementVendor CoordinationOrganizational SkillsAttention to Detail
Soft Skills
Proactive Problem SolvingResourcefulnessDiscretionJudgmentAbility to Work Independently
Tools & Technologies
Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookMicrosoft TeamsCalendar Management SystemsCollaboration ToolsAI Tools
Industry Keywords
AI ConceptsData TerminologyCorporate EnvironmentPublic Company ExperienceCross-Functional Coordination
About the role
Key responsibilities & impact- Serve as a trusted operational partner to the Chief Data & AI Officer, managing priorities, timelines, and execution of key initiatives and engagements
- Maintain visibility across the AI & Data organization and anticipate operational needs for meetings, conferences, and internal engagements
- Provide administrative support, including forward planning of calendars and travel and prioritizing leadership, executive, and cross-functional commitments
- Draft and proofread correspondence and manage presentation materials
- Organize team and company events
- Support planning and execution of AI & Data leadership meetings, offsites, and executive and cross-functional reviews
- Manage meeting and event logistics, executive schedules, calendars, travel coordination, vendors, attendees, and briefing materials
- Coordinate domestic and international travel logistics, itineraries, and conference travel planning
- Coordinate AI & Data activities across executive leadership, R&D, Commercial, IT, Legal, Compliance, Finance, Strategy, and other groups
- Support onboarding logistics, team rosters, org charts, and distribution lists
- Manage expense reporting and administrative documentation, including invoices, registrations, memberships, subscriptions, software and data licenses, purchase orders, SOWs, and vendor onboarding
- Track purchase orders, invoices, and spend against plan with Finance and AI & Data leadership
- Handle sensitive and confidential strategic, personnel, proprietary data, and AI information
- Improve operational efficiency and streamline administrative processes, including use of AI tools
- Support cross-functional meeting and event planning
Requirements
What you’ll need- Bachelor's degree preferred
- 8+ years of administrative, operations, or project coordination experience supporting senior leadership in a fast-paced corporate environment
- Experience supporting senior executives, preferably within a technology, data, analytics, or AI-focused organization in a public company environment
- Demonstrated experience coordinating complex executive schedules, travel logistics, and high-visibility internal and external events
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams), calendar management systems, and productivity and collaboration tools
- Comfort using AI tools to improve productivity strongly preferred
- Familiarity with data and AI concepts and terminology, and genuine curiosity about emerging technologies
- Exceptional organizational and project management skills with the ability to manage multiple competing priorities and deadlines
- Ability to coordinate complex logistics involving senior executives, cross-functional teams, and external partners and vendors
- Excellent written and verbal communication skills with exceptional attention to detail
- High level of discretion and professionalism when handling confidential and corporate information
- Strong judgment and ability to anticipate needs, solve problems proactively, and operate independently with minimal supervision
- Highly proactive and resourceful, with the ability to remain calm and effective in fast-paced or high-pressure environments
- Legal right to work in the country where the role is based
Benefits
Comp & perks- Competitive base salary and performance related incentives
- Health and wellbeing programmes including medical, dental, and vision coverage where applicable
- Retirement and pension plans
- Life assurance and disability coverage
- Employee assistance programmes and wellbeing resources
- Learning and development opportunities through structured training and career pathways