Site Management Associate

ICON plc

. Support global project managers in EMEA, APAC and US in study management .

Posted 10/28/2026full-timeRemote • PolandJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in clinical trial management, including oversight of eTMF and CTMS, budget management, and compliance with regulatory standards. Strong communication and stakeholder management skills are essential for effective collaboration within global study teams.

Highest-signal resume keywords

Clinical Trial ManagementETMF OversightBudget ManagementStakeholder ManagementFluent English

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Clinical Trial ExperienceBudget TrackingData CompletenessRegulatory ApprovalsProtocol DeviationsRisk ManagementStudy Plan DevelopmentDocument Quality VerificationIssue EscalationVendor Management

Soft Skills

Excellent Communication SkillsOutstanding Interpersonal Skills

Tools & Technologies

Microsoft OfficeExcelPowerPointWordOutlookCTMS

Industry Keywords

Life Science DegreeGlobal Project ManagementStudy ManagementInspection ReadinessStudy-Specific Deliverables

About the role

Key responsibilities & impact

Support global project managers in EMEA, APAC and US in study management
Work remotely as part of the sponsor's global study team
Contribute to delivering clinical studies to time, cost and quality, and ensure inspection readiness through oversight of study eTMF completeness
Manage budget oversight, including Task/Change Orders, expenses, tracking updates, system/agreement consistency checks, and issue escalation
Provide country oversight, including recruitment progress, data completeness and compliance, local budgets, protocol deviations, risks, regulatory approvals, and import license status
Manage vendors and CROs, oversee study-specific deliverables, and ensure timely delivery of delegated activities
Oversee eTMF setup, periodic reviews, missing documents, Safety Reports Dissemination, and document quality verification
Maintain interactions and meetings with internal and external partners
Review key clinical documents, including Protocol and Informed Consent Forms
Lead development of study plans for assigned studies
Monitor study conduct and progress and identify, resolve, and escalate risks and issues
Set up and maintain systems and tracking tools for study data quality, consistency, and integration
Follow up on discrepancies and grant access to new system users

Requirements

What you’ll need

Life Science degree
1+ years of clinical trial experience within clinical research
Experience in global project management/supporting global cross-functional teams at study level would be an advantage
Experience working with eTMF and CTMS
Fluent English
Very good comprehension of Microsoft Office tools, including Excel, PowerPoint, Word, and Outlook
Knowledge of advanced Excel, timelines/budget tracking systems and clinical trial management systems is an asset
Excellent stakeholder management and communication skills, oral and written
Outstanding interpersonal skills
Legal right to work in the country where the role is based

Benefits

Comp & perks

Stability, career development and a collaborative environment
Annual bonuses reflecting delivery of performance goals
Health-related benefits for employees and families
Competitive retirement plans
Life assurance
Various annual leave entitlements
Health insurance offerings for employees and families
Global Employee Assistance Programme, TELUS Health, with 24-hour access to a global network of over 80,000 independent specialised professionals
Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidised travel passes, and health assessments
Competitive base salary and performance related incentives
Medical, dental, and vision coverage where applicable
Retirement and pension plans
Disability coverage
Employee assistance programmes and wellbeing resources
Learning and development opportunities through structured training and career pathways