Senior Specialist, Marketing Operations

ICU Medical

. Coordinate Marketing Communications projects from intake through development, review, approval, and completion .

Posted 10/27/2026full-timeRemote • United StatesSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in project coordination and marketing operations, with a strong focus on managing timelines, deliverables, and stakeholder communication. Proficient in utilizing project management platforms and optimizing marketing workflows to enhance team effectiveness.

Highest-signal resume keywords

Project CoordinationMarketing OperationsProject Management PlatformsProcess ImprovementCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Project ManagementWorkflow DocumentationMarketing Production WorkflowsProcess Improvement DevelopmentExcelWordPowerPointOutlook

Soft Skills

Organization SkillsTime-Management SkillsCollaboration SkillsCustomer Service SkillsDecision-Making Skills

Tools & Technologies

WorkfrontWrikeAsanaMonday.comSmartsheet

Industry Keywords

Marketing CommunicationsCorporate MarketingCreative DevelopmentDigital MarketingPromotional Materials

About the role

Key responsibilities & impact

Coordinate Marketing Communications projects from intake through development, review, approval, and completion
Define project scope, deliverables, timelines, milestones, and stakeholder responsibilities
Maintain project plans, dashboards, and status reports covering progress, priorities, resource needs, risks, and deadlines
Monitor project progress and proactively communicate updates, risks, competing priorities, and potential delays
Coordinate assignments and deliverables across creative, content, digital, and other Marketing Communications functions
Identify workflow bottlenecks and recommend process improvements to increase efficiency and accountability
Support adoption and optimization of marketing technology and project management platforms
Maintain standardized processes and reporting to improve visibility, accountability, and team effectiveness
Perform other duties as assigned

Requirements

What you’ll need

Must be at least 18 years of age
Bachelor’s degree in Communication, Marketing, Business Administration, or a related field from an accredited college or university
Minimum of 3 years of experience in marketing operations, project coordination, project management, or a related environment within an in-house Marketing Communications or corporate marketing team
Familiarity with project management platforms such as Workfront, Wrike, Asana, Monday.com, or Smartsheet
Understanding of marketing production workflows, including creative development, digital marketing, content, and promotional materials
Experience documenting workflows, developing process improvements, or supporting marketing technology tools
Excellent verbal and written communication skills
Strong project coordination, organization, and time-management skills
Ability to manage multiple projects, priorities, and deadlines in a fast-paced environment
Strong collaboration and customer service skills
Sound judgment and decision-making skills
Ability to work independently with minimal supervision
Proficiency in Excel, Word, PowerPoint, and Outlook
Familiarity with project management and workflow-management platforms

Benefits

Comp & perks

Remote work arrangement
Travel typically less than 5% of the time
Equal opportunity employment
Reasonable accommodation for individuals with disabilities
Fair consideration regardless of protected characteristics