Executive Assistant

IDEMIA

. Manage a complex and dynamic executive calendar, prioritizing meetings and business activities .

Posted 11/9/2026full-timeFranceMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced proficiency in managing executive calendars, coordinating complex travel arrangements, and preparing high-level documentation. Exhibits strong business acumen, attention to detail, and the ability to leverage digital tools for enhanced productivity.

Highest-signal resume keywords

Executive Calendar ManagementInternational Travel CoordinationMicrosoft Office ProficiencyConfidentiality and DiscretionStakeholder Engagement

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationDocument PreparationMeeting OrganizationExpense Management

Soft Skills

Judgment and Decision-MakingProactive Problem-SolvingResourcefulnessOwnership and AccountabilityAttention to Detail

Tools & Technologies

Microsoft OutlookMicrosoft PowerPointMicrosoft WordMicrosoft ExcelMicrosoft TeamsAI Tools

Industry Keywords

Executive AssistantC-Level EngagementMultinational OrganizationMatrix OrganizationLeadership Meetings

About the role

Key responsibilities & impact

Manage a complex and dynamic executive calendar, prioritizing meetings and business activities
Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, visas, and detailed itineraries
Prepare presentations, reports, briefing materials, meeting agendas, and other executive-level documentation
Organize leadership meetings, workshops, off-sites, executive visits, and business events
Coordinate executive-level customer meetings and engagements with C-level stakeholders worldwide
Act as a trusted liaison between the executive and senior stakeholders
Integrate and coordinate with the global network of Executive Assistants
Coordinate leadership team activities, governance processes, and executive meetings
Prepare materials and follow up on leadership actions
Monitor and drive follow-up on priorities, commitments, decisions, and deadlines
Act on delegated validation and approval flows
Manage expenses, purchase requests, invoices, and administrative processes in compliance with company policies
Handle highly confidential business, organizational, and personnel information
Anticipate business needs, identify priorities, and proactively resolve issues

Requirements

What you’ll need

Significant experience as an Executive Assistant supporting senior executives (EVP, C-level, or equivalent) within a multinational and matrix organization
Proven ability to operate effectively in a fast-paced environment with changing priorities and competing demands
Strong experience managing complex calendars, international travel, and executive-level meetings
Experience interacting regularly with executive leadership teams and senior stakeholders
Demonstrated ability to work independently, exercise sound judgment, and maintain strict confidentiality
Advanced proficiency in Microsoft Office applications, particularly Outlook, PowerPoint, Word, Excel, and Teams
Ability to leverage AI-powered and digital tools to improve productivity and efficiency, such as Copilot
Professional proficiency in English, both written and spoken
Strong sense of ownership, accountability, and follow-through
Excellent judgment and decision-making capabilities
Ability to influence and drive outcomes without direct authority
Proactive, resourceful, and solution-oriented mindset
Strong business acumen and ability to understand organizational priorities
High attention to detail and commitment to quality
Digital mindset with the ability to leverage technology and AI tools to improve efficiency

Benefits

Comp & perks

Wide range of growth opportunities
Collaboration with an international and global community
Opportunities to develop expertise
Sense of ownership and empowerment
Exposure to strategic priorities and leadership decision-making in a dynamic international environment