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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in program and project coordination, with a strong focus on managing timelines, deliverables, and stakeholder engagement. Proficient in utilizing Smartsheet for project planning and reporting, alongside a solid understanding of KPIs and budget management.
Highest-signal resume keywords
Program Coordination ExperienceSmartsheet ProficiencyKPI ManagementProject Management CertificationExperience in Clinical Veterinary Setting
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project CoordinationData CollectionBudget TrackingWorkflow ImprovementMilestone TrackingReporting DataAsset MaintenanceEvent CoordinationGenerative AI ToolsLean Methodology
Soft Skills
Strong OrganizationPrioritizationWritten CommunicationVerbal CommunicationSound Judgment
Tools & Technologies
SmartsheetExcelTeamsSharePointPowerPointAI ToolsAutomation ToolsCRM PlatformsKOL-Management PlatformsAnalytics Platforms
Certifications & Qualifications
Project Management Certification
Industry Keywords
Medical AdvocacyVeterinary SettingStakeholder EngagementAcademic AffairsSpecialist SupportVendor ProcessesMatrixed EnvironmentClinical PartnershipsResident EducationCompliance
About the role
Key responsibilities & impact- Provide day-to-day support for established Medical Advocacy programs
- Carry defined projects from planning through completion
- Build and maintain Smartsheet project plans with milestones, timelines, and owners
- Identify risks and delays early and work with stakeholders on solutions
- Support execution of the Integrated Advocacy Plan, including data collection, asset maintenance, meeting cadence, and milestone tracking
- Support Regional Thought Leader program onboarding, activity tracking, communications, vendor processes, and budget processes
- Support Academic Affairs and Specialist Support Veterinarian programs, including university partnerships, specialist engagement, and resident education activities
- Coordinate hosted events and related execution strategy
- Maintain Medical Advocacy KPIs, milestones, and engagement data
- Build Smartsheet dashboards and reports
- Improve data quality and consistency with program owners
- Track the COE budget
- Maintain SOPs and workflows
- Prepare materials for leadership updates and business reviews
- Create repeatable templates and simplify workflows using AI and automation tools
- Collaborate with Medical Affairs, Commercial, Marketing, Legal, Compliance, Finance, and regional teams in a matrixed environment
Requirements
What you’ll need- Hands-on program or project coordination experience, ideally 3+ years, running work on a timeline with defined deliverables
- Experience supporting multiple workstreams and stakeholders at once
- Solid Smartsheet skills, including sheets, reports, dashboards, forms, and basic automation
- Comfort with Excel, Teams, SharePoint, and PowerPoint
- Comfort working with KPIs, reporting data, and budgets
- Curiosity about AI and willingness to try new tools and share learnings
- Strong organization, prioritization, and written and verbal communication
- Sound judgment and consistent follow-through
- Bachelor's degree or equivalent combination of education and experience
- Experience using generative AI or automation tools to improve workflows or reporting is a plus
- Experience in a clinical veterinary setting is a plus
- Lean experience is a plus
- Familiarity with CRM, KOL-management, or analytics platforms is a plus
- Project or program management certification is a plus
- Ability or preference to work East Coast hours
Benefits
Comp & perks- Fully remote work arrangement
- Minimal travel (less than 10%)
- One or two team meetings per year
- A few in-person events
- Collaborative culture with a good-attitude, get-it-done spirit
- Technology-forward environment open to AI
- Opportunity to champion AI and influence how the team works