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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates advanced organizational and communication skills essential for managing executive calendars, coordinating travel, and preparing materials for leadership engagements. Proficient in handling confidential information and fostering relationships with stakeholders in a global environment.
Highest-signal resume keywords
5+ Years Supporting C-Suite ExecutivesAdvanced Proficiency In Microsoft Office SuiteExperience With SAP, Concur, WorkdayProject Management ExperienceFluency In English
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementTravel CoordinationMeeting PreparationExpense ReportingProject Management
Soft Skills
Exceptional Organizational SkillsStrong Written And Verbal CommunicationSound JudgmentAttention To DetailProblem Solving
Tools & Technologies
Microsoft OutlookMicrosoft PowerPointMicrosoft ExcelMicrosoft WordMicrosoft Teams
Industry Keywords
C-Suite SupportGlobal OrganizationMatrixed OrganizationConfidential Information ManagementStakeholder Engagement
About the role
Key responsibilities & impact- Manage a complex executive calendar, proactively prioritizing meetings, resolving scheduling conflicts, and optimizing the CIO’s time
- Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and travel documentation
- Prepare meeting agendas, presentations, briefing materials, and reports for leadership meetings and executive engagements
- Capture, track, and follow up on key actions and decisions from leadership meetings and strategic initiatives
- Coordinate executive communications, including town halls, leadership updates, newsletters, and organizational announcements
- Build strong relationships with internal and external stakeholders while serving as a primary point of contact for the CIO’s office
- Process expense reports and ensure timely completion of administrative activities
- Support special projects, leadership events, off-sites, and business initiatives as required
- Handle highly confidential information with discretion, professionalism, and sound judgment
Requirements
What you’ll need- 5+ years of experience supporting C-suite executives or senior leadership teams in a global, matrixed organization
- Bachelor’s degree or an equivalent combination of education and relevant experience
- Exceptional organizational skills with the ability to manage multiple competing priorities in a fast-paced environment
- Strong written and verbal communication skills
- Ability to exercise sound judgment, maintain confidentiality, and manage sensitive matters professionally
- Ability to work independently, anticipate needs, and proactively solve problems
- Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, Word, and Teams
- Strong attention to detail and commitment to delivering high-quality work under tight deadlines
- Fluency in English
- Ability to collaborate effectively across cultures, geographies, and functions
- Previous experience supporting a CIO, CEO, CFO, or other senior executive in a large multinational organization
- Experience with SAP, Concur, Workday, or similar enterprise platforms
- Project management experience and exposure to executive-level technology, transformation, or digital initiatives
Benefits
Comp & perks- Medical insurance
- Dental insurance
- Vision insurance
- 401k
- Vacation
- Holidays
- 16 weeks paid parental leave (maternity and paternity)
- Annual bonus plan
- Opportunities for professional growth and development
- Inclusive culture
- Continuous learning
- Exposure to senior leadership and strategic business initiatives