Executive Assistant

IFM Investors

. Provide high-level, proactive and confidential executive support to the Chief Risk Officer .

Posted 10/15/2026full-timeLondon • United KingdomMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced executive support capabilities, including complex diary and travel management, budget and expense management, and proficiency in MS Office Suite. Exhibits strong communication skills and the ability to maintain confidentiality while managing relationships with senior stakeholders.

Highest-signal resume keywords

Executive Support ExperienceBudget And Expense ManagementComplex Diary ManagementMS Office Suite ProficiencyConfidentiality And Protocols

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Executive SupportBudget ManagementDiary ManagementTravel ManagementDocument ManagementQuality-CheckingKnowledge ManagementData IntegrityCommunication SkillsPresentation Skills

Soft Skills

Relationship ManagementProactive AnticipationAdaptabilityOrganizational SkillsAttention To Detail

Tools & Technologies

MS Office SuiteTravel Management SystemsConcurDigital ToolsAI-Enabled Tools

Industry Keywords

Corporate EnvironmentFinancial ServicesExecutive CommitteeRisk And ComplianceGovernance

About the role

Key responsibilities & impact

Provide high-level, proactive and confidential executive support to the Chief Risk Officer
Act as a trusted interface between the CRO’s office and senior executive, Board, committee and external stakeholders
Coordinate engagement between the CRO, Chief Executive and Chair of the Board Audit and Risk Committee
Handle sensitive, confidential, privileged and market-sensitive information
Anticipate requirements and maintain relationships with staff and external stakeholders
Develop systems and processes for information flow, knowledge management and data integrity
Coordinate and quality-check agendas, papers, presentations, briefing materials and documentation
Maintain forward calendars for executive, Board, committee, regulatory and business-planning cycles
Track commitments, decisions, actions and deadlines, and follow up with accountable stakeholders
Manage the CRO’s complex global diary and communication channels
Support employee onboarding, offboarding, induction, training and monitoring
Champion Risk & Compliance adoption and change for technology initiatives
Identify opportunities to simplify, automate and strengthen executive-office processes using approved digital and AI-enabled tools
Manage expense reporting, business credit-card reconciliation and invoice approvals
Organise domestic and international travel, visas, hotels, flights, briefing documents and travel reports
Coordinate staff events, team meetings, training and celebrations
Schedule and coordinate Risk Committee, global Risk & Compliance and external meetings
Support IFM Global events and governance meetings, including logistics, materials and action follow-up
Work with Company Secretariat and governance teams on Board Audit and Risk Committee and Risk Committee materials and arrangements

Requirements

What you’ll need

Strong experience as an Executive Assistant within a corporate/professional or financial services environment, supporting a member of the Executive Committee with a global remit
Experience with budget and expense management
Experience with complex diary and travel management
Ability to operate effectively in a fast-paced, high-growth and changing global environment while balancing short timeframes and competing demands of multiple senior stakeholders
Understanding of corporate organisational structures and relationships between departments and people
Strong understanding of administrative services principles, including confidentiality and protocols
Strong written and verbal communication skills
Ability to draft and quality-check executive correspondence, presentations, briefing notes and communications for senior executive and Board-level audiences
Advanced skills in MS Office Suite, including Word, Excel, PowerPoint and Teams
Proficiency in document management systems, Travel Management and Concur

Benefits

Comp & perks

Competitive salary
Generous leave entitlements
Hybrid and flexible working approach
Inclusive, accountable and collaborative workplace
Opportunities to make a meaningful contribution and grow skills
Reasonable adjustments for individuals with disabilities during the application or interview process