IFM Investors

Legal Assistant

• Provide high-quality administrative, coordination and workflow support to the Commercial team in EMEA
• Provide primary administrative support and overflow support to other Commercial EMEA Team Assistants
• Provide project-specific and ad hoc administrative support
• Deliver timely, consistently high-standard work
• Support regular and ad hoc activities and provide responsive solutions
• Assist with legal and non-legal documents
• Coordinate meetings, diary management, team travel, AMEX reconciliation and team events
• Process monthly expense claims and invoices
• Develop relationships with law firms and internal and external stakeholders
• Follow up with stakeholders and partners
• Meet and greet visitors, partners and stakeholders
• Screen telephone calls, handle enquiries and escalate urgent matters
• Proactively manage diaries for conflicts and priorities
• Champion workplace technologies
• Maintain information, data, contacts and document control across platforms
• Comply with delegated authorities relevant to the position

Team Assistant – Legal