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Team Assistant – Legal
IFM Investors. Provide high-quality administrative, coordination and workflow support to the Commercial team in EMEA .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative support capabilities within a corporate environment, particularly in the legal field, with proficiency in MS Office Suite and document management systems. Excels in coordinating workflows, managing diaries, and developing relationships with stakeholders.
Highest-signal resume keywords
Administrative SupportDocument Management System ProficiencyMS Office Suite ExpertiseStakeholder Relationship ManagementDiary Management
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Administrative SupportDocument Management SystemExpense Claims ProcessingInvoice ProcessingLegal Document Assistance
Soft Skills
Responsive SolutionsRelationship DevelopmentConfidentiality UnderstandingTime Sensitivity Awareness
Tools & Technologies
MS Office SuiteAMEX Reconciliation
Industry Keywords
Corporate EnvironmentProfessional Services FirmEMEA Commercial TeamLegal Field
About the role
Key responsibilities & impact- Provide high-quality administrative, coordination and workflow support to the Commercial team in EMEA
- Provide primary administrative support and overflow support to other Commercial EMEA Team Assistants
- Provide project-specific and ad hoc administrative support
- Deliver timely, consistently high-standard work
- Support regular and ad hoc activities and provide responsive solutions
- Assist with legal and non-legal documents
- Coordinate meetings, diary management, team travel, AMEX reconciliation and team events
- Process monthly expense claims and invoices
- Develop relationships with law firms and internal and external stakeholders
- Follow up with stakeholders and partners
- Meet and greet visitors, partners and stakeholders
- Screen telephone calls, handle enquiries and escalate urgent matters
- Proactively manage diaries for conflicts and priorities
- Champion workplace technologies
- Maintain information, data, contacts and document control across platforms
- Comply with delegated authorities relevant to the position
Requirements
What you’ll need- Relevant experience within a corporate environment or a professional services firm (law or accounting)
- Experience providing administrative support in the legal field
- Understanding of principles relating to administrative services, including confidentiality, protocols and time sensitivities
- Good understanding of the aims of the EMEA Commercial Team and the wider Commercial Group
- Understanding of the business
- Current skills in MS Office Suite, including Word, Excel and PowerPoint
- Proficient use of a document management system
Benefits
Comp & perks- Competitive salary
- Generous leave entitlements
- Hybrid and flexible working approach
- Opportunities to make a meaningful contribution and grow skills
- Inclusive, accountable and collaborative workplace
- Reasonable adjustments for individuals with disabilities during the application or interview process