Payroll Specialist

Independence Pet Group

. Process and support regular payroll activities, ensuring employees are paid accurately and on time .

Posted 9/18/2026full-timeRemote • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in payroll administration, including processing payroll in a multi-state environment, ensuring compliance with payroll tax regulations, and maintaining accurate payroll records. Proficient in payroll systems and HRIS platforms, with strong analytical skills to resolve discrepancies and improve payroll processes.

Highest-signal resume keywords

Payroll Administration ExperiencePayroll Compliance KnowledgeProficiency with Payroll SystemsAnalytical and Problem-Solving SkillsAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ProcessingPayroll Tax ReportingPayroll ReconciliationMulti-State PayrollWage and Hour ComplianceHRIS ProficiencyMicrosoft ExcelPayroll AuditingWorkers' Compensation ReportingData Analysis

Soft Skills

Attention to DetailOrganization and Time ManagementCustomer Service OrientationCommunication and CollaborationContinuous Improvement Mindset

Industry Keywords

Payroll CompliancePayroll RegulationsFederal and State Payroll LawsPayroll AdjustmentsEmployee Payroll RecordsAudit SupportOperational EfficiencyPayroll DocumentationGarnishmentsInvoluntary Deductions

About the role

Key responsibilities & impact

Process and support regular payroll activities, ensuring employees are paid accurately and on time
Calculate and validate payroll deductions, overtime, bonuses, paid time off, and other earnings and deductions
Enter, audit, balance, and troubleshoot payroll transactions and payroll-related data
Process involuntary deductions, garnishments, and other payroll adjustments
Review employee payroll records for completeness and accuracy
Ensure compliance with federal, state, provincial where applicable, and local payroll laws and regulations
Assist with payroll tax reporting and preparation of quarterly and annual payroll tax filings
Research and resolve payroll tax questions, discrepancies, and reporting issues
Verify employee wage and tax setup information within HRIS and payroll systems
Maintain compliance with company payroll policies and procedures
Audit payroll records and investigate discrepancies
Reconcile payroll tax and unemployment liability accounts to the general ledger
Prepare payroll reports and ad hoc analyses for leadership and business partners
Support internal and external audits by providing payroll documentation and responding to audit requests
Assist with workers’ compensation reporting and related recordkeeping
Maintain payroll systems and employee payroll data
Identify opportunities to improve payroll processes, controls, and operational efficiency
Partner with HR, Finance, and other stakeholders to resolve employee payroll issues and enhance payroll service delivery
Support payroll-related projects, system updates, testing, and process documentation initiatives

Requirements

What you’ll need

3+ years of payroll administration or payroll operations experience
Experience processing payroll in a multi-state environment
Knowledge of payroll tax regulations, wage and hour requirements, and payroll compliance practices
Experience reconciling payroll data and resolving payroll discrepancies
Proficiency with payroll systems, HRIS platforms, and Microsoft Excel
Experience supporting payroll audits and tax reporting activities preferred
Exposure to workers' compensation reporting and compliance requirements preferred
Experience working in a fast-paced, multi-entity or growing organization preferred
Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field, or equivalent combination of education and experience
Equivalent work experience may be substituted for formal education requirements
Attention to Detail
Payroll Compliance Knowledge
Analytical and Problem-Solving Skills
Confidentiality and Integrity
Organization and Time Management
Customer Service Orientation
Communication and Collaboration
Continuous Improvement Mindset
Successful candidate must reside in the United States

Benefits

Comp & perks

Comprehensive full medical, dental and vision Insurance
Basic Life Insurance at no cost to the employee
Company paid short-term and long-term disability
12 weeks of 100% paid Parental Leave
Health Savings Account (HSA)
Flexible Spending Accounts (FSA)
Retirement savings plan
Personal Paid Time Off
Paid holidays and company-wide Wellness Day off
Paid time off to volunteer at nonprofit organizations
Pet friendly office environment
Commuter Benefits
Group Pet Insurance
On the job training and skills development
Employee Assistance Program (EAP)