Associate Director – Convening Operations

Indivisible Project

. Provide strategic leadership and oversight for the end-to-end logistics, travel systems, participant registration, and operational execution of approximately six regional convenings averaging about 300 attendees each .

Posted 11/9/2026full-timeRemote • United StatesSenior💰 $110,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing complex event operations, including logistics, budgeting, and stakeholder coordination, while embedding diversity, equity, inclusion, and accessibility into all aspects of event strategy and execution.

Highest-signal resume keywords

Event Operations ManagementBudget ManagementProject ManagementStakeholder CoordinationStrategic Planning

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event PlanningLogistics CoordinationVendor ManagementContract NegotiationRisk AssessmentFinancial TrackingParticipant RegistrationOperational Workflow DevelopmentAccessibility PlanningMulti-Day Event Execution

Soft Skills

Problem-SolvingCommunicationLeadershipJudgmentTeam Coordination

Tools & Technologies

Digital Project Management ToolsCommunication ToolsCollaboration Tools

Industry Keywords

NonprofitAdvocacyGrassroots OrganizingDiversity and InclusionEvent SafetyParticipant EngagementTraining ExecutionCommunity RelationsOperational StrategyContinuous Improvement

About the role

Key responsibilities & impact

Provide strategic leadership and oversight for the end-to-end logistics, travel systems, participant registration, and operational execution of approximately six regional convenings averaging about 300 attendees each
Develop frameworks, systems, processes, and staffing structures for consistent, efficient, and high-quality execution across all six events
Directly supervise the Movement Training Operations Manager
Lead and manage the event operations team, including staffing plans, operational workflows, coaching, guidance, and real-time decision-making support
Oversee on-site execution for multi-day hotel conferences, including timelines, room setups, production schedules, staffing plans, vendor operations, registration, signage, materials, room transitions, and run-of-show plans
Serve as an on-site operational decision-maker, anticipating challenges, resolving issues, and adapting plans
Coordinate internal teams, vendors, partners, leadership, remote teams, and stakeholders across all convenings
Conduct post-event assessments and lead continuous improvement efforts
Embed diversity, equity, inclusion, accessibility, and belonging into event strategy and execution
Oversee event safety and security planning, risk assessment, protocols, training, escalation, accessibility, and emergency response
Build relationships with participants, vendors, partners, community members, and internal stakeholders
Drive the operational strategy and planning framework for six regional convenings
Lead participant registration and communications, including surveys, accessibility requests, travel needs, and participant data
Oversee accurate, cost-effective, accessible travel itineraries aligned with organizational policies and participant needs
Develop and improve replicable operational systems, tools, and workflows
Oversee event budgets, forecasting, expense monitoring, resource allocation, and real-time financial tracking
Research, negotiate, select, and manage event vendors, venues, hotels, audiovisual teams, caterers, entertainment, and other partners
Manage vendor relationships, contracts, deliverables, service standards, hotel room blocks, attrition, master account reconciliation, and event-related financial commitments
Partner with legal and finance teams on contracting and approval processes
Perform other duties as assigned

Requirements

What you’ll need

At least 5 years of experience in complex event operations and project management
Substantial experience planning and executing large, multi-day, in-person events
Demonstrated ability to manage complex projects with multiple stakeholders, competing priorities, and tight timelines
Experience supervising staff, coordinating teams, and providing clear direction and accountability
Strong strategic and systems thinking
Experience managing event budgets, vendors, contracts, and complex logistics
Excellent judgment and problem-solving skills
Strong written and verbal communication skills
Proficiency with digital project management, communication, and collaboration tools
Commitment to Indivisible's mission and values, including diversity, equity, inclusion, and accessibility
Ability and willingness to travel domestically to all six regional convenings between May and September 2027
Experience planning and executing large-scale trainings, conferences, or convenings for nonprofit, advocacy, or movement organizations
Familiarity with grassroots organizing, distributed organizing, and coalition-based work
Experience supporting events with complex participant travel, accessibility, or safety needs
Experience working in a progressive nonprofit or advocacy organization

Benefits

Comp & perks

Medical, dental, and vision coverage
Company-sponsored Health Reimbursement Arrangement (HRA)
FSA with limited matching
401(k) retirement plan with up to a 5% employer match
Fully vested upon becoming eligible
Remote work in the United States