Accounts Payable Specialist

Industrial Color

. Process accounts payable across multiple CoCreativ business entities .

Posted 9/29/2026full-timeNew York City • New York • United StatesJunior💰 $65,000 - $70,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in accounts payable processes, including invoice coding, vendor management, and payment processing. Proficient in maintaining accurate records and supporting documentation while effectively communicating with vendors and internal teams.

Highest-signal resume keywords

Accounts Payable ExperienceGL CodingVendor ManagementExcel or Google SheetsAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Accounts PayableInvoice CodingPayment ProcessingExpense AllocationBasic Accounting Principles

Soft Skills

Professional CommunicationOrganizational SkillsIndependenceAdaptabilityFollow-Up Skills

Tools & Technologies

AirbaseNetSuiteERP Systems

Industry Keywords

Multi-Entity OrganizationCreative ProductionAdvertisingMediaProject-Based Environment

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Process accounts payable across multiple CoCreativ business entities
Review and code invoices to the appropriate GL account, business unit, and department or project
Route invoices to correct approvers and follow up on outstanding approvals or information
Manage vendor onboarding and vendor information in Airbase
Process vendor payments and employee expense reimbursements
Prepare and support weekly accounts payable payment batches
Communicate with vendors about invoices, payment information, banking details, and other questions
Maintain accurate AP records, supporting documentation, and payment schedules
Identify invoices or expenses requiring allocation across multiple CoCreativ businesses
Provide documentation for prepaid expenses and asset purchases
Assist with general accounting projects and process improvements
Improve vendor onboarding and other AP workflows
Support approximately 200–300 vendors in a typical month, with increased volume during larger productions
Work closely with the Accounts Payable / Accounts Receivable Manager and teams across CoCreativ

Requirements

What you’ll need

1–3 years of accounts payable or related accounting experience; internship or early-career AP experience may also be considered
Working understanding of basic accounting principles, including GL coding, debits and credits
Strong attention to detail
Clear, professional communication skills and ability to follow up consistently with colleagues and vendors
Strong organizational skills and ability to track invoices, approvals, deadlines, and payment schedules
Comfort working across multiple business entities and learning expense allocation
Working knowledge of Excel or Google Sheets
Ability to work independently once trained while knowing when to ask questions
Comfort working in a fast-paced environment with changing priorities and invoice volume
Experience with Airbase or another AP, expense management, or spend management platform is a nice-to-have, not required
Experience with NetSuite or another ERP/accounting system is a nice-to-have, not required
Experience working in a multi-entity organization is a nice-to-have
Experience in creative production, advertising, media, or a similar project-based environment is a nice-to-have

Benefits

Comp & perks

Medical insurance
Dental insurance
Vision insurance
Flexible Spending Account (FSA)
Paid time off
Summer Fridays
Regular office events
Beautiful, inspiring workspace with an open gallery and two outdoor patio decks
Hybrid work arrangement with 3 days per week onsite in Tribeca, New York City