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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in payroll processing, compliance with federal and state regulations, and proficiency in ERP systems. Strong analytical and problem-solving skills are essential for managing payroll-related inquiries and ensuring accuracy in financial reporting.
Highest-signal resume keywords
Payroll ProcessingADP Payroll SystemERP SystemsPayroll ComplianceAnalytical Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Payroll AdministrationPayroll ReconciliationTimekeepingFinancial ReportingAccounting PrinciplesDeductions ManagementGarnishments ProcessingData AnalysisJournal EntriesPayroll Tax Reporting
Soft Skills
Organizational SkillsCommunication SkillsCustomer ServiceProblem-Solving SkillsConfidentiality
Tools & Technologies
Microsoft ExcelMicrosoft OfficeMicrosoft Dynamics 365
Industry Keywords
Collective Bargaining AgreementsPublic Sector PayrollUnionized EnvironmentPayroll LawsRegulatory Compliance
Tech Stack
Tools & technologiesERP
About the role
Key responsibilities & impact- Process regular and off-cycle payrolls accurately and on schedule
- Review time, pay authorizations, deductions, adjustments, and timecard information
- Analyze complex payroll issues and authorize corrective payroll actions within established authority limits
- Apply company policy, tax regulations, and collective bargaining agreement provisions to non-routine payroll situations
- Prepare, review, and enter payroll-related journal entries into ERP systems
- Perform payroll reconciliations and review payroll reports
- Support payroll-related general ledger activity, month-end, year-end, and audit activities
- Coordinate with the third-party payroll administrator and internal partners to resolve processing issues
- Prepare reports and documentation for Finance, Human Resources, auditors, and other stakeholders
- Lead payroll process improvement initiatives and recommend implementation changes
- Administer payroll deductions, garnishments, levies, child support orders, and other court-ordered withholdings
- Process garnishment, insurance, savings plan, and related transactions in ERP systems
- Review employee banking, tax withholding, and related documentation
- Serve as primary contact for employees and leaders on payroll, deductions, timekeeping, direct deposit, tax forms, and garnishment matters
- Resolve payroll inquiries and non-routine issues, escalating unresolved legal or policy questions to the Payroll Manager
- Partner with Human Resources and department leaders to resolve payroll and timekeeping issues
- Maintain strict confidentiality of sensitive employee and financial information
- Interpret and apply federal, state, and local payroll laws, regulations, collective bargaining agreements, and organizational policies
- Identify recurring errors, control gaps, and process issues
- Support payroll tax reporting and internal and external audits
- Identify and correct payroll processing errors within established internal control limits
- Participate in system testing and cross-functional projects with Finance, Human Resources, and Operations
- Serve as a subject matter expert on payroll compliance matters
- Guide leaders, Human Resources, and Finance regarding payroll practices and regulatory requirements
- Evaluate payroll controls and recommend changes to mitigate compliance, financial, and operational risk
- Perform other duties as assigned
Requirements
What you’ll need- Two (2) or more years of payroll processing, payroll administration, accounting, or related experience required
- Associate degree in Accounting, Finance, Business Administration, Human Resources, or a related field preferred
- Experience processing payroll in a complex, multi-department, unionized, public sector, transportation, or similarly regulated environment preferred
- Experience with ADP payroll system, timekeeping, ERP, and other financial systems preferred
- Working knowledge of payroll practices, deductions, garnishments, reporting, and basic accounting principles
- Knowledge of applicable collective bargaining and regulatory requirements
- Strong numerical, analytical, reconciliation, and problem-solving skills
- Demonstrated accuracy handling high-volume financial and employee data
- Proficiency with Microsoft Excel and Office
- Ability to learn payroll, timekeeping, ERP, and financial systems, including Microsoft Dynamics 365
- Strong organizational skills and ability to manage multiple deadlines within established payroll schedules
- Clear, professional written and verbal communication skills
- Commitment to customer service and timely issue resolution
- Sound judgment and ability to maintain confidentiality
- Ability to exercise discretion and independent judgment in interpreting and applying payroll policy, regulatory, and collective bargaining requirements
- Ability to work in a deadline-driven office environment
- Ability to operate a computer and review detailed payroll and financial information for extended periods
- Ability to communicate effectively in person, virtually, by telephone, and in writing
- Regular and reliable attendance is an essential function
- Must be able to perform essential functions with or without reasonable accommodation
Benefits
Comp & perks- Voluntary medical, dental, and vision coverage (effective on the first of the month following 30 days of employment)
- On-site wellness clinic for employees and their families
- Retirement plans (401A and 457B)
- Tuition reimbursement
- Free IndyGo transportation for employees and their families
- Eligibility for the Federal Loan Forgiveness Program
- Reasonable accommodations for qualified individuals with disabilities