Business Administrator

InMotion Ventures

. Provide administrative support to operational teams and internal teams .

Posted 9/22/2026full-timeLondon • United KingdomMid-LevelSenior💰 £35,000 - £39,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities, including document management, data collation, and effective communication. Proficient in managing schedules, coordinating events, and ensuring compliance with Health & Safety requirements.

Highest-signal resume keywords

MS Office Suite ProficiencyDocument OrganisationEffective Communication SkillsProblem-Solving SkillsTeam Collaboration

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data InputDocument ManagementClerical SupportBilling AssistanceTime Management

Soft Skills

Detail OrientedResilientProactiveFlexibleTeam Player

Tools & Technologies

Google SuiteSalesforce

Industry Keywords

Health & Safety ComplianceOperational SupportProcess ImprovementStakeholder LiaisonEvent Coordination

About the role

Key responsibilities & impact

Provide administrative support to operational teams and internal teams
Manage incoming and outgoing post, including digitising and uploading documents within time-sensitive deadlines
Provide clerical support and assist management teams with data collation for reporting
Create, edit, deploy, and govern file/documentation management processes
Dispatch information via external courier
Input accurate data into the in-house information system
Assist with billing, invoice fines, DVLA documentation, letters, communications, and other documents
Coordinate team events and meetings
Support additional businesses with process improvement and document-management synergies
Manage the Directors’ time, prioritise business activity, liaise with stakeholders, prepare paperwork, and follow up actions
Manage diaries, travel arrangements, visas, supporting documentation, expenses, and team meetings
Manage office food shopping and stationery supplies
Support office communications and conduct new-starter inductions, including Health & Safety briefings
Work with HR and Compliance to complete and document Health & Safety requirements
Coordinate office and building access cards with HR and the building team
Distribute incoming and outgoing post for IMV
Coordinate ad hoc support activities with the IMV Shared Services team

Requirements

What you’ll need

Strong IT skills, with an aptitude for new systems, including MS Office Suite (Excel, Word and PowerPoint etc)
Google and Salesforce (Desirable)
Excellent communication skills (fluent in English, both written and verbal)
A strong track record in document organisation and management
Agile and flexible approach to change, adapting to last minute business priorities
Ability to prioritise workload
Effective team player who supports team members
Resilient and enthusiastic, able to deliver results under pressure
Excellent problem-solving skills
Detail oriented with good organisational skills
Positive and proactive approach, with ability to provide recommendations and see the bigger picture

Benefits

Comp & perks

Permanent Employment with IMV 3 ltd.
Hybrid Working Environment
25 days annual leave plus bank holidays
An extra day off per year for your birthday
2 additional discretionary days off to be used for volunteer work
Competitive Salary with Discretionary bonus scheme
Group Life Assurance at 4X salary
Be part of a fantastic growing team passionate about revolutionising the way our customers drive Jaguar Land Rover cars