Executive Assistant II

InnovAge

. Serve as the primary point of contact for internal and external constituencies on matters pertaining to the Executive .

Posted 11/11/2026full-timeRemote • Colorado • United StatesMid-LevelSenior💰 $77,400 - $96,800 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in providing high-level administrative support to executives, including managing calendars, coordinating meetings, and preparing documents. Exhibits strong interpersonal skills and the ability to handle confidential matters with discretion while maintaining organizational efficiency.

Highest-signal resume keywords

Executive Support ExperienceMicrosoft Office Suite ProficiencyBusiness Writing SkillsInterpersonal SkillsProject Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document PreparationData AnalysisCalendar ManagementMeeting CoordinationTravel CoordinationExpense ReportingPerformance Review ManagementConfidentiality ManagementEditing and ProofreadingStrategic Thinking

Soft Skills

Good JudgmentAbility to Work IndependentlyAbility to Handle PressureStrong Communication SkillsTeamwork

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft VisioMicrosoft AccessCopiersFax MachinesPrintersScanners

Certifications & Qualifications

Bachelor's Degree

Industry Keywords

Executive AssistantBoard of Directors SupportCorporate GovernanceAdministrative SupportConfidential Matters

About the role

Key responsibilities & impact

Serve as the primary point of contact for internal and external constituencies on matters pertaining to the Executive
Act as liaison to the board of directors and senior management team
Provide complex, confidential, and high-level administrative support to the Executive
Supervise corporate location executive assistants
Organize, prioritize, and summarize incoming mail, materials, data, requests, and meetings
Review, draft, format, edit, proofread, and finalize correspondence, documents, organizational charts, presentations, and confidential materials
Conduct research and collect and analyze data for correspondence, documents, and presentations
Manage the Executive’s calendar in Microsoft Outlook and coordinate meetings, conference calls, and events
Coordinate meeting dates, locations, equipment, materials, and hospitality services
Initiate department meetings, prepare agendas, take minutes, and follow up on action items
Disseminate information and schedule meetings with the Executive’s direct reports
Locate documents and maintain files and records
Coordinate complex executive travel plans, itineraries, and agendas
Reconcile credit cards and prepare mileage and expense reports
Support external committee appointments and governance information updates
Assign work to executive assistant staff and provide analytical support on special projects
Supervise, manage, interview, hire, train, assign, evaluate, and discipline direct reports as appropriate
Conduct employee performance reviews and support department morale, teamwork, and communication
Attend Board meetings and committees and take accurate minutes
Coordinate Board committee meetings and company officer meetings
Assemble Board orientation materials, packets, reports, records, and presentations
Maintain Board schedules, corporate files, conflict-of-interest spreadsheets, and governance documentation
Support audits, surveys, governance matters, travel arrangements, statements, and expense reports
Track Board and committee commitments and action items and assist with follow-up

Requirements

What you’ll need

Bachelor’s degree from an accredited college/university
Minimum of six (6) years of experience as an executive assistant and providing support to senior / executive staff, and Board of Directors
Ability to exercise good judgment in a variety of situations
Strategic thought process and ability to balance multiple priorities
Ability to work independently on projects from conception to completion
Ability to work under pressure and handle confidential matters with discretion
High degree of personal integrity and strong interpersonal skills
Exemplary business writing skills
Strong grammar, spelling, punctuation, editing, proofreading, and verbal/written communication skills
Excellent verbal communication and presentation skills
Current knowledge and experience with copiers, fax machines, printers, postage meters, scanners, and computers
Strong knowledge, experience, and intermediate to advanced skill level with Microsoft Office Suite, including Microsoft Outlook, Word, Excel, PowerPoint, Visio, and Access
Bi-lingual preferred

Benefits

Comp & perks

Medical, dental, and vision insurance
Short- and long-term disability insurance
Life insurance and AD&D
Supplemental life insurance
Flexible spending accounts
401(k) savings/plan with company match
Paid time off
Company-paid holidays
Equal opportunity and affirmative action workplace
Diverse and inclusive workplace
Patient-centered care model
Work alongside talented, respectful, and passionate colleagues