Executive Assistant

InsideOut

. Partner directly with the founder of a growing school food service business .

Posted 11/12/2026full-timeRemote • PhilippinesMid-LevelSenior💰 $2,000 - $3,000 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in vendor management, pricing analysis, and compliance with USDA requirements while effectively utilizing technology and communication skills to support operations in a school food service environment.

Highest-signal resume keywords

Fluent Tagalog SpeakerExpert-Level Proficiency In Microsoft ExcelStrong Written And Spoken English Communication SkillsAttention To Detail In USDA EnvironmentComfort With Technology And AI Tools

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Vendor ManagementPricing AnalysisUSDA ComplianceGraphic Design Assets ProductionData TrackingProcess DocumentationSpreadsheet PreparationIngredient List CheckingProduct Substitution IdentificationTask Prioritization

Soft Skills

Proactive AttitudeStrong Communication SkillsAttention To DetailOwnership

Tools & Technologies

ExcelTrackPodHubSpotHot LunchAI ToolsClaude

Industry Keywords

School Food ServiceUSDA RequirementsVendor SourcingIngredient Compliance

About the role

Key responsibilities & impact

Partner directly with the founder of a growing school food service business
Track spending and compare pricing across four vendors in Excel
Identify the best weekly prices for key ingredients and supplies
Maintain accurate records and notes in TrackPod and HubSpot
Use Hot Lunch and contact software help desks to resolve issues independently
Research software, services, and vendors online and present recommendations with comparisons
Check ingredient lists and sodium content against USDA requirements
Identify compliant product substitutions following in-house training
Manage conference and HubSpot follow-ups
Prepare upcoming monthly orders and supporting spreadsheets
Maintain a prioritized directory of urgent and important tasks
Report progress through structured start-of-day and end-of-day check-ins
Produce basic graphic design assets with AI tools
Complete ad hoc personal and administrative requests, including vendor sourcing in the Philippines
Build documented processes as operations scale

Requirements

What you’ll need

Fluent Tagalog speaker required
C1 English level required; strict English use throughout the shift
Expert-level proficiency in Microsoft Excel
Availability during US Pacific hours, starting no later than 8:00 AM Pacific
Strong written and spoken English communication skills
Demonstrated ownership and proactive attitude
Exceptional attention to detail in a highly regulated USDA environment
Comfort with technology and AI tools such as Claude
Willingness to contact software help desks independently
Ability to submit an English audio or video recording
Ability to provide an internet speed test screenshot

Benefits

Comp & perks

Remote work
Full-time employment