Executive Assistant

InsideOut

. Monitor and triage two high-volume email inboxes daily, organizing and prioritizing messages so nothing critical is missed .

Posted 11/5/2026part-timeRemote • South AfricaMid-LevelSenior💰 $1,000 - $2,000 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and communication skills, effectively managing high email volumes and competing priorities while maintaining discretion in financial matters. Proficient in converting verbal instructions into clear written communications and adept at using AI tools for efficient inbox management.

Highest-signal resume keywords

Executive Assistant ExperienceProactive Problem-SolvingC1 English ProficiencyStrong Organizational SkillsExperience with AI Tools

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Email ManagementTask ExecutionBill PaymentVendor LiaisonDocumenting Standard Operating Procedures

Soft Skills

Excellent Written CommunicationExcellent Spoken CommunicationDiscretionSound Judgment

Tools & Technologies

ClaudeEmail PlatformsPayPalGustoCalendar Scheduling ToolsFathom

Industry Keywords

High-Level Administrative SupportInbox TriageOperational MattersExecutive Support

About the role

Key responsibilities & impact

Monitor and triage two high-volume email inboxes daily, organizing and prioritizing messages so nothing critical is missed
Take direct action on email items, including paying bills and confirming deliveries
Receive spoken instructions and independently draft, type, and send resulting emails and communications
Liaise with vendors and internal team members to resolve billing, confirmation, and scheduling items
Document recurring email-handling tasks and convert them into clear standard operating procedures
Provide concise, high-signal updates on inbox status and outstanding items
Take on additional executive assistant duties as the role expands from part-time to full-time

Requirements

What you’ll need

Proven experience as an Executive Assistant or in a high-level administrative support role, ideally supporting a busy founder or executive across multiple inboxes
Demonstrated ability to resolve issues independently rather than simply escalating them, with a track record of proactive problem-solving
Comfortable receiving verbal or spoken direction and converting it into written communication without needing instructions typed out in advance
Excellent written and spoken English communication skills
C1 English level required; speaking strictly in English during the whole shift
Experience using AI tools such as Claude or similar platforms to support inbox management, drafting, and task execution
Strong organizational skills with the ability to manage high email volume and competing priorities without close supervision
Discretion and sound judgment when handling financial and operational matters, including bill payment and vendor confirmations
Experience with Claude, email platforms, PayPal, Gusto, calendar scheduling tools, and Fathom or similar call recording/transcription tools
Resume and audio/video recording must be submitted in English
Publicly accessible 30–90 second introductory video recording required
Internet speed test screenshot required

Benefits

Comp & perks

Opportunity to transition from part-time to full-time based on performance and business need
Opportunity to take on a broader range of executive support duties
Opportunity to build lasting operational assets through process documentation