Executive Assistant

InsideOut

. Triage incoming email and manage the Managing Partner's calendar .

Posted 11/10/2026full-timeRemote • South AfricaMid-LevelSenior💰 $2,500 - $3,500 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates proficiency in managing executive schedules and client communications while utilizing Notion and Claude for workflow optimization. Exhibits strong critical thinking, initiative, and the ability to execute time-sensitive tasks effectively.

Highest-signal resume keywords

Proficiency In NotionProficiency In ClaudeC1 English LevelClient-Facing CommunicationAI Tools Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Workflow BuildingDashboard CreationSOP DevelopmentEmail ManagementCalendar Management

Soft Skills

Critical ThinkingSound JudgmentOwnershipInitiativeProfessional Representation

Tools & Technologies

NotionClaudeEmail Management SystemsCalendar Software

Industry Keywords

Executive AssistantOperations ManagerClient EngagementLATAMSouth Africa

About the role

Key responsibilities & impact

Triage incoming email and manage the Managing Partner's calendar
Schedule calls and protect work blocks
Proactively follow up with contacts regarding pending calls, commitments, and open loops
Represent the firm professionally in client communications
Join client meetings as appropriate
Build and maintain AI-driven workflows, dashboards, and SOPs in Notion and Claude
Complete time-sensitive requests within 24 hours using judgment and initiative
Support the broader operator team as the company scales
Potentially take on administrative execution for client engagements as the role matures
Support the Managing Partner and wider operator team as company-level Executive Assistant and Operations Manager

Requirements

What you’ll need

C1 English level required
Selected candidate must speak strictly in English during the whole shift
Resume and audio recording must be submitted in English
Candidates must be based in LATAM or South Africa
Demonstrated proficiency with Notion and Claude, including building workflows, dashboards, and SOPs
Prior experience or training with AI tools required
Strong track record of ownership and initiative
Ability to execute urgent requests within 24 hours without follow-up
Critical thinking and sound judgment
Ability to manage up rather than wait for instructions
Comfortable in client-facing situations and able to represent a brand professionally, including in meetings
Able to operate at an operations-manager level with minimal onboarding or ongoing management
Excellent written and verbal English communication skills suitable for direct client interaction
Shareable public link to a 30–90 second English audio or video recording
Screenshot of internet speed test result required
Work Monday to Friday on Pacific Time
Tech stack: Notion, Claude, email management systems, and calendar software

Benefits

Comp & perks

Remote work opportunity
Potential to expand into overseeing back-end execution for client engagements