Operational Executive Assistant

InsideOut

. Create and update clear Standard Operating Procedures (SOPs), especially for agent and client workflows .

Posted 11/5/2026full-timeRemoteMid-LevelSenior💰 $8 - $11 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing executive operations within the real estate sector, including task delegation, workflow optimization, and client onboarding. Proficient in maintaining data privacy standards and supporting high-velocity environments with exceptional communication skills in English and Spanish.

Highest-signal resume keywords

C1 English LevelGoogle Workspace ProficiencyReal Estate Industry ExperienceData Privacy ComplianceAutonomous Problem Solving

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills

Exceptional Written CommunicationStrong JudgmentDedicationConsistency

Industry Keywords

Standard Operating ProceduresTransaction CoordinationClient WorkflowsAdministrative OrderOnboardingCalendar SchedulingWorkflow StreamliningSensitive Data ProtectionPeak Market SeasonsExecutive Support

About the role

Key responsibilities & impact

Create and update clear Standard Operating Procedures (SOPs), especially for agent and client workflows
Assign tasks to appropriate team members and oversee the Transaction Coordinator
Maintain accountability and ensure no details fall through the cracks
Fully own and manage the Founder’s inbox, actively resolving issues and drafting responses independently
Onboard new real estate agents and clients
Conduct brief introductory screening chats to gauge client urgency
Oversee calendar scheduling and prioritize daily tasks
Maintain seamless administrative order during peak market seasons
Support the Founder across core operations for both the real estate firm and affiliated mortgage company
Streamline workflows, protect sensitive data, and build scalable internal systems

Requirements

What you’ll need

C1 ENGLISH LEVEL IS REQUIRED; the selected candidate will speak strictly in English during their whole shift
Exceptional written and spoken English-Spanish skills
Prior experience supporting a senior executive within the real estate industry is strongly preferred
Proven ability to solve problems autonomously, exercise sound judgment, and drive projects forward without direct supervision
Ability to thrive under high-velocity, peak-season conditions with steadfast consistency and dedication
Strict adherence to data privacy standards and security safeguards when handling sensitive client and financial information
High proficiency in Google Workspace
Must be a LATAM candidate
Must submit a resume and English audio/video recording
Must provide a publicly accessible Loom video recorded in English
Must upload a valid internet speed test screenshot