Operations Assistant – Construction Support

InsideOut

. Maintain and update leadership and team calendars with job site locations and schedules .

Posted 11/9/2026full-timeRemoteMid-LevelSenior💰 $7 - $8 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative coordination and data entry skills, with proficiency in QuickBooks and project management software like Buildertrend. Capable of managing multiple projects in fast-paced environments while ensuring accuracy in financial and operational data.

Highest-signal resume keywords

QuickBooks Invoice EntryProject Management Software ExperienceFluent English And Spanish CommunicationHigh Attention To DetailAdministrative Coordination

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data EntryExcel SkillsGoogle Sheets SkillsTime TrackingProcurement CoordinationMaterial SchedulingField Log ManagementJob Cost AllocationOperational SupportMulti-Project Management

Soft Skills

Strong CommunicationDetail-OrientedOrganizational SkillsPrioritizationTeam Collaboration

Tools & Technologies

BuildertrendProcoreMicrosoft ProjectGPS-Based SystemsVendor Management Systems

Industry Keywords

Construction EnvironmentsJob Site OperationsTrade TerminologyOperational Workload ManagementField Activities Coordination

About the role

Key responsibilities & impact

Maintain and update leadership and team calendars with job site locations and schedules
Track daily field updates and communicate information across the team
Follow up with foremen and field staff to ensure daily logs and updates are completed
Enter invoices into QuickBooks daily
Assign receipts and expenses to correct job numbers
Track petty cash and basic job-related expenses
Maintain accurate and timely records across projects
Update Buildertrend or similar project management systems with job information
Input meeting notes and field updates into project records
Ensure system tasks and updates are completed and followed through
Communicate with vendors to request pricing and confirm deliveries
Coordinate material deliveries to job sites
Maintain vendor records and basic procurement tracking
Follow up with field teams regarding clock-ins and job site attendance
Support time tracking and reporting using GPS-based systems
Help ensure daily field logs and updates are completed and submitted
Reduce leadership’s repetitive operational workload by moving field information into systems accurately and promptly
Coordinate construction operations, field activities, vendors, and back-office processes across multiple active projects

Requirements

What you’ll need

C1 English level required; selected candidate speaks strictly in English during the whole shift
Fluent English and Spanish communication skills
Proven experience in high-volume administrative coordination, data entry, or operations support roles
Strong Excel or Google Sheets skills, including tracking multiple active data streams
Experience handling time-sensitive, same-day tasks such as invoicing, updates, and reporting
Ability to manage multiple concurrent projects and prioritize based on urgency in a fast-paced environment
High attention to detail, especially in financial and operational data accuracy
Familiarity with construction environments, job site operations, or trade terminology
Hands-on experience with QuickBooks, especially invoice entry and job cost allocation preferred
Experience with construction or project management software such as Buildertrend, Procore, or Microsoft Project preferred
Background supporting operations teams, project coordination, or executive assistants in fast-moving environments preferred
Experience with vendors, procurement coordination, or material scheduling preferred
Exposure to workforce tracking systems or GPS-based attendance tools preferred
Must submit an English resume and a publicly accessible 30–90 second English audio or video recording
Must upload a screenshot of an internet speed test result