Marketing Events Coordinator

Instinct Science

. Support the Senior Manager, Events in planning, coordinating, and executing the events program .

Posted 11/3/2026full-timeUnited StatesJuniorMid-Level💰 $65,000 - $75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in event coordination and logistics management, including vendor relations, budget tracking, and on-site execution. Proficient in utilizing event management tools and maintaining strong communication with stakeholders to ensure successful event outcomes.

Highest-signal resume keywords

Event CoordinationBudget TrackingVendor ManagementProject ManagementOn-Site Execution

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event ProductionLogistics CoordinationBudget ReconciliationLead CaptureShipping and Freight ManagementRegistration PlatformsCRM SystemsExpense ReportingMaterial HandlingBooth Management

Soft Skills

Strong CommunicationInterpersonal SkillsDetail-OrientedExecution-FocusedOrganizational Skills

Tools & Technologies

CventAsanaSlackGoogle Workspace

Industry Keywords

VeterinaryHealthcareLife SciencesTrade ShowsConferencesInternal Team Events

About the role

Key responsibilities & impact

Support the Senior Manager, Events in planning, coordinating, and executing the events program
Coordinate event logistics end to end, including vendors, booth production, travel, shipping, freight, material handling, on-site execution, and post-event wrap-up
Schedule, direct, and verify booth installation, dismantle, and material handling with labor teams, decorators, venue staff, and production crews
Provide on-site support, including booth setup and teardown, staffing coordination, troubleshooting, and attendee and customer engagement
Maintain event plans, timelines, checklists, and run-of-show documents
Process purchase orders, invoices, and expense reconciliation and flag budget variances
Source and manage agencies, vendors, and production partners
Organize contracts, certificates of insurance, and show orders
Manage booth assets, signage, swag, inventory, storage, shipping, tracking, and condition checks
Partner with design, content, and product marketing on booth graphics, signage, presentations, sales materials, and communications
Support Sales and Customer Success with lead capture, meeting scheduling, and attendee logistics
Assist with event promotion through registration pages, email campaigns, social posts, and partner coordination
Gather attendance, lead, follow-up, pipeline, and ROI data
Maintain relationships with conference organizers, venues, and vendors
Ensure events follow brand standards and deliver a professional attendee experience
Manage multiple events simultaneously

Requirements

What you’ll need

2+ years of experience in an events role, such as event coordination, event production, or field marketing
Hands-on experience working with labor teams, show decorators, union and non-union labor, and venue crews
Experience supporting conferences, trade shows, hosted events, and internal team events end to end
Strong organizational and project management skills
Working knowledge of shipping and freight, exhibitor kits and show orders, and travel coordination
Familiarity with budget tracking, purchase orders, invoicing, and expense reporting
Familiarity with registration platforms, CRM and marketing automation systems, and lead capture tools
Experience with Cvent is preferred
Comfort with Asana, Slack, and Google Workspace is expected
Strong communication and interpersonal skills
Detail-oriented and execution-focused
Ability to operate in a fast-paced, growth-stage environment and adapt quickly on-site
Must be willing and able to travel 25–60% of the time, including evenings, weekends, and extended on-site hours
Travel is a required function of this role
Ability to lift up to 50 lbs and perform physical demands of on-site event work
Experience in the veterinary, healthcare, or life sciences space is preferred but not required

Benefits

Comp & perks

Medical, dental and vision benefits
401K with match
Owner-like flexibility over work and time-off
Flow State Fridays
Generous stipend usable for almost anything
All-expense-paid time throughout the year together
Annual retreat
Supportive and caring work environment