Instinct Science

Events

• Support the Senior Manager, Events in planning, coordinating, and executing the events program
• Coordinate event logistics end to end, including vendors, booth production, travel, shipping, freight, material handling, on-site execution, and post-event wrap-up
• Schedule, direct, and verify booth installation, dismantle, and material handling with labor teams, decorators, venue staff, and production crews
• Provide on-site support, including booth setup and teardown, staffing coordination, troubleshooting, and attendee and customer engagement
• Maintain event plans, timelines, checklists, and run-of-show documents
• Process purchase orders, invoices, and expense reconciliation and flag budget variances
• Source and manage agencies, vendors, and production partners
• Organize contracts, certificates of insurance, and show orders
• Manage booth assets, signage, swag, inventory, storage, shipping, tracking, and condition checks
• Partner with design, content, and product marketing on booth graphics, signage, presentations, sales materials, and communications
• Support Sales and Customer Success with lead capture, meeting scheduling, and attendee logistics
• Assist with event promotion through registration pages, email campaigns, social posts, and partner coordination
• Gather attendance, lead, follow-up, pipeline, and ROI data
• Maintain relationships with conference organizers, venues, and vendors
• Ensure events follow brand standards and deliver a professional attendee experience
• Manage multiple events simultaneously

Explore Marketing Events Coordinator at Instinct Science. Review requirements and application details.

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Marketing Events Coordinator