Executive Assistant, Bookkeeper – Custom Home Construction

Intelus Agency

. Process subcontractor and vendor invoices .

Posted 9/21/2026part-timeRemote • PhilippinesJuniorMid-Level💰 ₱35,000 - ₱45,000 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing subcontractor and vendor invoicing, budget tracking, and procurement activities within the construction or real estate industry. Proficient in maintaining accurate financial records and providing executive assistance while ensuring effective communication and collaboration with internal teams.

Highest-signal resume keywords

QuickBooksBuildertrendInvoicingBudget TrackingContract Management

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

InvoicingBudget TrackingDocumentationRecord KeepingContract ManagementProcurementChange OrdersEstimatesInsurance DocumentationW-9 Forms

Soft Skills

Strong CommunicationHighly OrganizedDetail-OrientedResponsivenessCollaboration

Tools & Technologies

Microsoft OfficeMicrosoft 365

Industry Keywords

ConstructionReal EstateSubcontractorVendorFinancial Records

About the role

Key responsibilities & impact

Process subcontractor and vendor invoices
Verify line-item billing against historical bids
Code and pay approved invoices
Maintain physical and digital receipt records
Maintain project budgets and update financial and project information in QuickBooks and Buildertrend
Review budgets with the owner and bookkeeper as needed
Draft, organize, and manage contracts, purchase orders, and change orders
Track subcontractor General Liability and Workers’ Compensation insurance certificates, W-9 forms, and renewals
Assist with sending and managing bids
Review subcontractor estimates for accuracy and scope alignment and follow up on submissions
Support procurement by placing material and finish orders, verifying lead times, recording delivery dates, and tracking logistics against project timelines
Provide executive assistance and operations support
Maintain the website, documentation, and records
Manage multiple priorities and collaborate daily with internal team members
Work day-to-day with the client’s team while Intelus manages placement and ongoing support

Requirements

What you’ll need

2–5 years of relevant specialist-level experience, including prior experience in the construction or real estate industry
Demonstrated experience with invoicing, billing support, budget tracking, documentation, record keeping, and executive assistance
Hands-on experience with QuickBooks, Buildertrend, and Microsoft Office/Microsoft 365
Ability to support construction administration involving contracts, purchase orders, change orders, bids, estimates, insurance documentation, W-9s, and procurement activities
Ability to maintain accurate financial and project records while managing multiple projects and priorities
Native or near-native English fluency
Strong responsiveness and communication when working with the owner and internal team
Highly organized and detail-oriented, with emphasis on accuracy, reliability, confidentiality, and responsible handling of information
Reliable home office setup and stable internet connection
Consistent availability during required working hours within 8:00 AM–5:00 PM MST
Willingness to pass a background check
Resume and short 1-minute introduction video required for application

Benefits

Comp & perks

Part-time schedule of 20+ hours per week
Remote work
Weekend and evening availability outside regular business hours is not required
Reliable home office setup and stable internet supported as work requirements
Ongoing support from Intelus
Ability to work within specified hours of 8:00 AM–5:00 PM MST