Intelus Agency

Executive Assistant

• Process subcontractor and vendor invoices
• Verify line-item billing against historical bids
• Code and pay approved invoices
• Maintain physical and digital receipt records
• Maintain project budgets and update financial and project information in QuickBooks and Buildertrend
• Review budgets with the owner and bookkeeper as needed
• Draft, organize, and manage contracts, purchase orders, and change orders
• Track subcontractor General Liability and Workers’ Compensation insurance certificates, W-9 forms, and renewals
• Assist with sending and managing bids
• Review subcontractor estimates for accuracy and scope alignment and follow up on submissions
• Support procurement by placing material and finish orders, verifying lead times, recording delivery dates, and tracking logistics against project timelines
• Provide executive assistance and operations support
• Maintain the website, documentation, and records
• Manage multiple priorities and collaborate daily with internal team members
• Work day-to-day with the client’s team while Intelus manages placement and ongoing support

Executive Assistant, Bookkeeper – Custom Home Construction