Operations Manager

INTERNATIONAL RESCUE COMMITTEE

. Oversee and coordinate operational functions across the San Jose and Oakland offices .

Posted 10/23/2026full-timeOakland • California • United StatesMid-LevelSenior💰 $83,215 - $93,224 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong operational oversight and coordination across multiple offices, with expertise in procurement, vendor management, and compliance with donor regulations. Proven ability to mentor staff and manage diverse teams in a fast-paced, multicultural environment.

Highest-signal resume keywords

Operational CoordinationVendor ManagementStaff SupervisionDonor Compliance KnowledgeInterpersonal Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

ProcurementInventory ManagementIncident ReportingFleet ManagementOffice Infrastructure ManagementFinancial ReportingSafety and Security OversightDocumentation ManagementProject CoordinationPerformance Review

Soft Skills

Interpersonal CommunicationMulticultural Team CollaborationDeadline ManagementCoachingGoal Setting

Tools & Technologies

IT InfrastructureSoftware Support ResourcesService Disruption ManagementOffice EquipmentInventory Control Systems

Industry Keywords

Non-Profit ManagementSocial ServicesRefugee ServicesState and Federal ComplianceIRC Professional Standards

About the role

Key responsibilities & impact

Oversee and coordinate operational functions across the San Jose and Oakland offices
Serve as primary liaison for HQ regional functional leads in supply chain, safety and security, IT, and facilities
Oversee regional safety and security matters, documentation, meetings, drills, training, incident reporting, and incident management
Build relationships with community organizations, partners, authorities, security and rescue services, and property owners
Manage procurement, bidding, vendor relationships, assets, inventory, in-kind donations, vehicle fleet, transportation, and warehousing
Maintain supplier records, asset registers, inventory lists, and inventory controls
Ensure inventories reconcile with financial reports and support program teams with match goals
Ensure fleet policy compliance and vehicle maintenance and usage
Manage office and equipment leases, repairs, improvements, equipment procurement, workspaces, building access, storage, and office infrastructure
Coordinate office events, meetings, and property tax exemption status
Oversee IT and communications infrastructure, hardware, software, support resources, service disruptions, incidents, projects, and policy compliance
Mentor and supervise Operations staff, lead meetings, provide coaching, set goals, and conduct performance reviews
Approve Integra vendor creations and invoice journals
Coordinate with the Finance Director on administrative expenses and reports
Perform other duties as assigned

Requirements

What you’ll need

Undergraduate degree in business, non-profit management, public administration, or another related field preferred
At least five years of related professional experience
Experience with refugee services and in a non-profit or social service environment preferred
Experience supervising staff preferred
Demonstrated ability to work with deadlines and lead multiple priorities in a fast-paced environment
Good interpersonal communication skills
Ability to effectively work in a multicultural work environment
Knowledge of state and federal donor compliance regulations is a strong plus
Fluency in English, written and spoken
Must maintain compliance with IRC professional standards, safeguarding, conflicts of interest, fiscal integrity, and reporting wrongdoing policies

Benefits

Comp & perks

10 paid sick leave
10 U.S. holidays
20-25 paid time off based on role and tenure
Medical insurance starting at $163/month
Dental insurance starting at $6.50/month
Vision insurance starting at $5/month
Flexible spending accounts for healthcare, dependent care, and commuter expenses
403(b) retirement savings plan with employer match and immediate vesting
Non-elective employer retirement contribution based on age and years of service, with 3-year vesting
Disability and life insurance
Employee Assistance Program offering confidential counseling and support services for employees and their families
Hybrid work arrangement
Professional mentorship and supervision opportunities