Receptionist – Administrative Assistant

International SOS

. Oversee front desk operations, greet visitors, manage badge issuance, and enforce security protocols .

Posted 10/22/2026full-timeBlue Bell • Pennsylvania • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in administrative support, including managing expense reporting, coordinating travel arrangements, and maintaining confidentiality. Proficient in Microsoft Office Suite and experienced in facilities management and communication within a corporate environment.

Highest-signal resume keywords

Microsoft Office Suite ProficiencyExpense Reporting ManagementGlobal Travel CoordinationOrganizational SkillsVerbal And Written Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Expense ReportingTravel ArrangementsCalendar CoordinationFacilities ManagementRecord Maintenance

Soft Skills

Attention To DetailProblem-SolvingProfessionalismIntegrityDedication

Tools & Technologies

Microsoft ExcelMicrosoft PowerPointMicrosoft VisioSharePointConcur

Certifications & Qualifications

Associate Degree

Industry Keywords

Administrative SupportCorporate ServicesReceptionist ExperienceMulti-Line Telephone SystemsConfidential Records

About the role

Key responsibilities & impact

Oversee front desk operations, greet visitors, manage badge issuance, and enforce security protocols
Answer, route, and take messages for incoming phone calls
Manage incoming and outgoing mail, packages, and couriers
Provide administrative support to the Group Vice President for Real Estate & Workplace Strategy
Prepare and submit expense reports, track expenditures, and maintain confidential records
Coordinate calendars, schedule meetings, and arrange conferences across multiple time zones
Organize flights, accommodations, transportation, and detailed travel itineraries
Support facilities management, including supply inventories, onboarding activities, conference room bookings, and workspace readiness
Monitor facilities tickets and escalate urgent maintenance issues

Requirements

What you’ll need

Strong verbal and written communication skills
Proficiency in Microsoft Office Suite, including advanced Excel, PowerPoint, and Visio
Experience managing expense reporting processes
Experience booking global travel arrangements using company systems
Exceptional organizational skills and attention to detail
Ability to prioritize multiple tasks effectively
Proactive approach to solving problems
Minimum of two years’ experience as an administrative assistant or receptionist in a professional or corporate services setting
Familiarity with multi-line telephone systems and computerized phone technology
Associate degree or an equivalent combination of education and relevant work experience
Experience using SharePoint and Concur preferred
Fluency in English required
Spanish proficiency advantageous but not mandatory
Professionalism, integrity, and dedication to excellent administrative support

Benefits

Comp & perks

Dynamic and respectful workplace
Expertise, innovation, and collaboration-driven work environment
Opportunity to contribute to a global network dedicated to protecting people and organisations