Operations & Administration Coordinator

International Table Tennis Federation - ITTF

. Coordinate, prepare and follow up on Board meetings, including agendas, presentations, meeting materials, minutes and action points .

Posted 9/21/2026part-timeLeipzig • GermanyMid-LevelSenior💰 €14,400 - €18,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organisational and administrative capabilities, with proficiency in managing multiple tasks and deadlines. Possesses excellent communication skills and a good working knowledge of German, essential for supporting the ITTF Foundation's mission and operations.

Highest-signal resume keywords

Organisational SupportAdministrative CoordinationMicrosoft Office ProficiencyBilingual in English and GermanExperience in International Organisation

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Administrative TasksFinancial SupportEvent CoordinationReport PreparationDocument Preparation

Soft Skills

Strong Communication SkillsInterpersonal SkillsDetail-Oriented ApproachAbility to Work IndependentlyCollaborative Work Style

Certifications & Qualifications

Relevant Professional Qualification

Industry Keywords

Non-Profit EnvironmentITTF FoundationSocial ChangeConfidential Information HandlingInternational Events

About the role

Key responsibilities & impact

Coordinate, prepare and follow up on Board meetings, including agendas, presentations, meeting materials, minutes and action points
Support financial and administrative tasks
Prepare certificates, official letters and other formal documents
Provide general operational support
Provide administrative and organisational support to the ITTF Foundation Director
Follow up on agreed tasks, actions and deadlines arising from internal planning and team processes
Coordinate and contribute to internal and external reporting
Support general HR administration and related processes
Coordinate and provide organisational support for key ITTF Foundation events
Arrange travel and visas, coordinate guests and programmes, and provide on-site support where required
Work closely with colleagues across the organisation to ensure actions, deadlines and processes are followed through effectively

Requirements

What you’ll need

Relevant professional qualification, degree or equivalent practical experience in administration, operations, coordination or a similar role
Strong organisational skills and a structured, detail-oriented approach
Ability to manage multiple tasks and deadlines, prioritise effectively and follow through on agreed actions
Strong communication and interpersonal skills, with the ability to work independently and collaboratively
Proficiency in digital tools and platforms, including Microsoft Office
Excellent written and spoken English
Good working knowledge of German; mandatory requirement
Ability to handle confidential information with discretion and professionalism
Flexibility to support occasional international events and travel
Experience in an international organisation or non-profit environment is an advantage
Interest in the mission of the ITTF Foundation and the role of sport in creating positive social change is an advantage

Benefits

Comp & perks

Part-time schedule of 20 hours per week
Remote work options
Opportunity to take responsibility for important organisational processes
Occasional international travel connected with meetings and events
1-year fixed-term contract with option to extend