Email Assistant

INVICTA SOFTWARE

. Efficiently manage and organize incoming and outgoing emails to ensure timely responses .

Posted 10/23/2026full-timeRemote • United StatesMid-LevelSenior💰 $52,800 - $68,200 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in email management and virtual assistance, ensuring timely communication and operational efficiency. Proficient in organizing workflows and maintaining professionalism in correspondence while managing multiple priorities.

Highest-signal resume keywords

Email ManagementWritten Communication SkillsOrganizational SkillsTime ManagementFamiliarity With Email Platforms

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Email ManagementVirtual AssistanceAdministrative SupportAttention To DetailEmail DraftingProofreadingWorkflow ImprovementEmail ArchivingTemplate CreationConfidentiality Handling

Soft Skills

Strong CommunicationAbility To MultitaskIndependenceDiscretion

Tools & Technologies

GmailOutlookGoogle WorkspaceMicrosoft Office

Industry Keywords

Remote WorkOperational EfficiencyEmail CorrespondenceTeam Coordination

About the role

Key responsibilities & impact

Efficiently manage and organize incoming and outgoing emails to ensure timely responses
Support internal teams by handling routine email communications and follow-ups
Maintain clear and professional communication aligned with Invicta Software’s standards
Assist in improving email workflows and overall operational efficiency
Monitor and manage multiple email accounts, prioritizing messages based on urgency and importance
Draft, proofread, and send professional email correspondence on behalf of various departments
Organize and archive emails systematically for easy access and retrieval
Coordinate with team members to ensure follow-up actions are completed promptly
Identify and flag important communications requiring escalation or immediate attention
Assist in creating email templates and standard responses
Maintain confidentiality and handle sensitive information with discretion
Provide occasional administrative support to other remote team members

Requirements

What you’ll need

Proven experience in email management, virtual assistance, or administrative support
Excellent written communication skills with strong attention to detail
Ability to work independently and manage time effectively in a remote environment
Familiarity with email platforms such as Gmail, Outlook, or similar tools
Strong organizational skills and the ability to multitask efficiently
Basic knowledge of productivity and collaboration tools (e.g., Google Workspace, Microsoft Office)
Must be a resident of United States

Benefits

Comp & perks

Flexible remote work environment allowing for work-life balance
Opportunity to be part of an innovative and growing software company
Collaborative and inclusive company culture
Competitive compensation based on experience
Access to professional development and training resources