Office Support Specialist

INVICTA SOFTWARE

. Provide seamless administrative support to multiple teams in a remote setting .

Posted 9/22/2026full-timeRemote • United StatesMid-LevelSenior💰 $51,900 - $63,900 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while providing administrative support in a remote environment. Proficient in Microsoft Office Suite, Google Workspace, and collaboration tools to enhance workflow and efficiency.

Highest-signal resume keywords

Office Administration ExperienceMicrosoft Office Suite ProficiencyStrong Organizational SkillsExcellent Written And Verbal CommunicationFamiliarity With Project Management Tools

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office AdministrationData EntryDocument PreparationBasic BookkeepingInvoicing Software

Soft Skills

MultitaskingSelf-MotivatedProfessionalismDiscretion

Tools & Technologies

Google WorkspaceMicrosoft Office SuiteZoomSlackTrello

Industry Keywords

Remote EnvironmentProcess ImprovementsVirtual Events CoordinationStakeholder CommunicationEmployee Records Management

About the role

Key responsibilities & impact

Provide seamless administrative support to multiple teams in a remote setting
Coordinate communication and scheduling to optimize workflow
Manage calendars, schedule meetings, and coordinate virtual events
Assist with document preparation, data entry, and record keeping
Handle correspondence including emails, phone calls, and inquiries promptly and professionally
Support onboarding processes and maintain employee records
Coordinate with IT and other departments to resolve administrative or technical issues
Maintain and organize digital files and office resources
Prepare reports, presentations, and other materials as needed
Contribute to process improvements to enhance remote office efficiency
Serve as a reliable point of contact for internal and external stakeholders

Requirements

What you’ll need

Proven experience in office administration or support roles, preferably in a remote environment
Excellent written and verbal communication skills
Strong organizational skills with the ability to multitask and prioritize effectively
Proficiency in Microsoft Office Suite, Google Workspace, and common collaboration tools (e.g., Zoom, Slack, Trello)
Comfortable with technology and quick to adapt to new software or systems
Self-motivated and able to work independently with minimal supervision
High level of professionalism and discretion when handling confidential information
Experience supporting software or technology companies preferred
Familiarity with basic bookkeeping or invoicing software preferred
Knowledge of project management tools and best practices preferred
Must be a resident of United States

Benefits

Comp & perks

Fully remote work with flexible scheduling options
Competitive salary and performance-based incentives
Comprehensive health, dental, and vision plans
Generous paid time off and holiday schedule
Opportunities for professional development and career growth
Collaborative and inclusive company culture that values your contributions