Senior Executive Assistant

IonQ

. Serve as the trusted right hand to the President/GM .

Posted 10/28/2026full-timeRemote • United StatesSenior💰 $112,800 - $141,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced proficiency in executive support, including complex calendar management, travel coordination, and expense management. Exhibits exceptional communication skills and discretion while managing confidential information and liaising with various stakeholders.

Highest-signal resume keywords

Executive Assistant ExperienceComplex Calendar ManagementTravel CoordinationExpense ManagementCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel BookingExpense ReportingDrafting CorrespondenceMulti-Residence Logistics

Soft Skills

DiscretionPrioritizationProblem-SolvingAdaptabilityInterpersonal Skills

Tools & Technologies

Google WorkspaceMicrosoft 365ConcurExpensifyNavanRamp

Certifications & Qualifications

Bachelor's Degree

Industry Keywords

TechFinanceC-Suite SupportHigh-Net-Worth PrincipalConfidential Information

About the role

Key responsibilities & impact

Serve as the trusted right hand to the President/GM
Manage scheduling, travel, expenses, and ad hoc projects
Prioritize incoming requests and protect the Executive's focus and personal time
Resolve calendar conflicts with minimal escalation
Coordinate IT/AV for meetings, calls, and events with senior stakeholders
Prepare daily and weekly briefings with agendas, attendee backgrounds, and materials
Plan and book domestic and international travel, including flights, cars, and hotels
Build detailed itineraries with confirmations, contacts, and contingency options
Coordinate logistics across multiple residences and offices, including seasonal moves
Manage passports, visas, Global Entry, loyalty programs, and travel preferences
Monitor trips in real time and rebook when plans change
Reconcile corporate and personal card expenses and submit expense reports
Track invoices, vendor payments, memberships, and subscriptions
Maintain travel and event budgets and flag anomalies
Manage the principal's inbox, triage messages, draft replies, and flag priorities
Draft correspondence and represent the principal as the first point of contact
Coordinate with communications, PR, and social teams on announcements and appearances
Maintain contact lists, gift records, and relationship notes
Liaise with finance, accounting, and family-office teams as needed

Requirements

What you’ll need

5+ years of executive assistant experience in Tech or Finance
At least 3 years supporting a C-suite executive, founder, or high-net-worth principal
Advanced proficiency in Google Workspace and/or Microsoft 365
Proven mastery of complex calendar management across time zones
Extensive experience booking domestic and international travel
Strong expense management skills with tools such as Concur, Expensify, Navan, or Ramp
Exceptional written and verbal communication skills
Demonstrated discretion with highly confidential business and personal information
Bachelor's degree
Strong aptitude for AI, including Claude and ChatGPT (preferred)
Experience drafting external correspondence and executive talking points (preferred)
Familiarity with travel between multi-residence logistics (preferred)
Availability outside standard hours when travel or urgent matters require
For U.S. non-technical jobs, must be a U.S. citizen or national, U.S. permanent resident, or lawfully admitted refugee/asylee due to export-control requirements

Benefits

Comp & perks

Comprehensive medical, dental, and vision plans
Matching 401(k)
Unlimited PTO
Paid holidays
Parental/adoption leave
Legal insurance
Home technology stipend
Bonus
Equity
Flexible work arrangements: onsite, hybrid, or fully remote