Research Administration Coordinator – Grants Hub

Iowa State University School of Education

. Administer software platforms and processes for ticketing, file management, limited submission and internal funding competitions, external funding searches, and pre-award project management .

Posted 11/5/2026full-timeIowa • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in research administration, including managing funding opportunities and project management processes. Proficient in developing automated workflows and utilizing research intelligence tools to enhance operational efficiency.

Highest-signal resume keywords

Research Administration ExperienceProject Management Platform ExperienceAutomated Workflow DevelopmentFunding Search Database ProficiencyStrong Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Research AdministrationProject ManagementAutomated WorkflowsFunding Opportunity EvaluationData Analysis

Soft Skills

Organizational SkillsTime ManagementCustomer ServiceAttention to DetailCollaboration

Tools & Technologies

SmartsheetAirtablePivot-RPGrants.govAcademic Analytics

Industry Keywords

Limited Submission CompetitionsInternal FundingExternal Funding SearchesNSF I-RAISERFP Interpretation

About the role

Key responsibilities & impact

Administer software platforms and processes for ticketing, file management, limited submission and internal funding competitions, external funding searches, and pre-award project management
Develop and deploy new tools, or oversee their development by student interns, using automations and AI to streamline research administration tasks
Teach researchers and research support staff to use software tools to find funding opportunities and collaborators
Search for and evaluate limited submission and other external funding opportunities and related data
Post and publicize internal calls for proposals
Coordinate internal review and selection processes for limited submission and internal funding competitions
Facilitate NSF I-RAISE logistics, including program publicity, application review, student-to-mentor matching, visiting-student experience, and basic post-award administrative support
Serve as a first point of contact with the Grants Hub
Recommend improvements to research development software platforms and processes

Requirements

What you’ll need

Bachelor’s degree
Exceptional organizational and time management skills
High comfort level with technology
Strong oral and written communications skills
Proactive and collaborative approach to customer service and innovation
High attention to detail
Ability to adjust to shifting deadlines and priorities
Must reside in the state of Iowa on or before the start date
Must be legally authorized to work in the U.S. on an ongoing basis without sponsorship
Experience with research administration or research development, preferably in an academic environment
Experience reading and interpreting requests for proposals (RFPs) in various disciplines
Experience with a project management platform such as Smartsheet or Airtable
Experience with major funding search databases and research intelligence tools (e.g., Pivot-RP, grants.gov, Academic Analytics)
Experience developing, validating, and deploying automated workflows and AI agents to improve complex administrative processes
Resume/Curriculum Vitae
Letter of Application/Cover Letter

Benefits

Comp & perks

Retirement benefits including defined benefit and defined contribution plans
Generous vacation, holiday, and sick time and leave plans
Onsite childcare (Ames, Iowa)
Life insurance and long-term disability
Flexible Spending Accounts
Various voluntary benefits and discounts
Employee Assistance Program
Wellbeing program
WorkFlex flexibility on when, where, and how you do your work